13 Office administrator Jobs and Work in Somerset West Western Cape

Office Administrator
Amdec Group —Somerset West, Western Cape
- Full-time
Quick Apply
7h
Rental Administrator
Volschenk & Heyns —Stellenbosch, Western Cape
- R18 000 - R30 000 a month
- Full-time
Quick Apply
9d
Junior Bookkeeper/Stock controller/Admin assistant
SUMAN Holdings —Somerset West, Western Cape
- R10 000 - R18 000 a month
- Temporary
Quick Apply
2d
Receptionist / Office Support
Gordon's Bay Fisheries —Gordon’s Bay, Western Cape
- Full-time
Quick Apply
14d
Health & Safety Support Administrator (Property Management)
Urang —Stellenbosch, Western Cape 7600
- R23 000 - R27 000 a month
- Remote
Quick Apply
14d
Tax Administrator
BGR Alluvium Inc —Stellenbosch, Western Cape
- Full-time
Quick Apply
Admin Assistant
Shoprite Group —Stikland, Western Cape
5d
Human Resources Administrator
Henties Juices Cape —Stikland, Western Cape
- R12 000 - R16 000 a month
Quick Apply
14d
Administrative Officer: Agricultural Partnership for Youth Development (Elsenburg), Ref No. AGR 17/2026 R1
Western Cape Government —Elsenburg, Western Cape
- R338 106 - R398 277 a year
5d
Assistant Director: Office of the HOD (Elsendburg), Ref No: AGR 29/2026
Western Cape Government —Elsenburg, Western Cape
- R487 197 - R573 897 a year
5d
Remote Systems Analyst (L2)
FusionTek —Stellenbosch, Western Cape
- R300 000 - R350 000 a year
- Full-time
- Remote
Quick Apply
12d
Senior Fund Administrator (PA26ASADMRQ3001)
SS&C Technologies —Bellville South, Western Cape
- Full-time

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Rental Administrator
Volschenk & Heyns —Stellenbosch, Western Cape
Perform data capturing and general office administration. Manage general office administration and filing systems. Assist agents with rental documentation.
R18 000 - R30 000 a month
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Debtors Administrator
The Focus Group —Rosebank, Western Cape
Correct and validate any errors regarding the customer account such as misallocation of payments, discounts, direct deposit errors and overpayments, by means of…

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Office Administrator

Amdec Group -
Somerset West, Western Cape

Quick Apply

Job Details

Permanent | Full-time
7 hours ago

Full Job Description

The Office Administrator will provide efficient, professional administrative support to our Estate Management Office, ensuring the smooth day-to-day running of front-office and back-office functions, and to serve as the assistant responsible for producing and distributing the estate’s weekly resident newsletter.

The role is the welcoming face of the estate office - receiving and looking after guests and visitors. It supports the Estate Manager in communications, record-keeping, meeting administration, and general office coordination.

Key Responsibilities:

Guest Reception & Front-of-House Hospitality

Receive guests, owners, prospective purchasers, Trustees, and service providers into the estate office, ensuring every visitor is welcomed warmly and professionally.
Look after guests during their visit: offer refreshments, ensure they are comfortable, keep them informed of any waiting time, and host them appropriately until their meeting or matter is attended to.
Prepare meeting rooms and reception areas ahead of visits - seating, refreshments, presentation materials - and ensure the office always presents a neat, professional first impression.
Manage the visitor register and access sign-in procedures in line with estate security protocols.
Handle sensitive or difficult visitor interactions with tact, and escalate to the Estate Manager where appropriate.

Oversight of the Receptionist Role

Oversee the day-to-day performance of the estate receptionist, ensuring calls, visitors, and front-desk queries are handled to the required standard.
Plan front-desk coverage, including leave, lunch relief, and absence cover, ensuring the reception desk is never unattended during office hours.
Act as the first escalation point for front-desk issues before matters are referred to the Estate Manager.

General Office Administration

Manage the estate office reception function: attend to walk-in residents, telephone calls, and the general estate email inbox, resolving or routing queries promptly and courteously.
Maintain accurate owner and resident records, contact databases, access registers, and filing systems (electronic and hard copy) in line with POPIA requirements.
Prepare correspondence, notices, circulars, and standard letters on behalf of the Estate Manager and Trustees/Directors.
Support meeting administration: compile agendas and packs, book venues, record and distribute minutes, and track action items for Trustee/Board and committee meetings.
Process purchase orders, capture invoices, follow up on supplier queries, and assist with basic levy and account queries in liaison with the managing agent’s finance team.
Administer clearance certificates, tenant registrations, moving bookings, facility bookings, and access-control applications (owners, tenants, contractors, and domestic staff).
Log, track, and follow up on maintenance requests and complaints on the estate’s ticketing system, and report on turnaround times.
Maintain office supplies, equipment, and service contracts for the estate office.

Communications & Weekly Newsletter

Produce and distribute the estate’s weekly newsletter to all owners and residents, on a fixed publication day, without fail.
Gather content each week from the Estate Manager, security provider, maintenance team, committees, and community contributors; verify accuracy before publication.
Write, edit, and proofread newsletter articles in clear, friendly, professional English, ensuring a consistent tone aligned to the estate’s brand and communication policy.
Design and lay out the newsletter including photographs, notices, and event material.
Distribute via the approved channels (email/bulk-mail platform, estate app, WhatsApp broadcast, notice boards) and maintain accurate distribution lists.
Track readership/engagement statistics and report monthly to the Estate Manager, recommending improvements.
Maintain an annual content calendar (seasonal notices, AGM reminders, security awareness, water/electricity advisories, community events).
Support ad hoc communications: urgent notices, outage alerts, AGM and Special General Meeting notices, and event promotion.

Qualifications & Experience

Grade 12 (Matric); a certificate or diploma in Office Administration, Communications, or similar will be an advantage.
Minimum 3–5 years’ administrative experience, preferably within a residential estate, HOA, body corporate, property management, or hospitality environment.
Demonstrable experience producing newsletters, bulletins, or similar recurring communications.
Proficient in MS Office (Word, Excel, Outlook, PowerPoint) and comfortable learning estate management and bulk-communication platforms.
Working knowledge of design/distribution tools.
Familiarity with HOA/body corporate governance (conduct rules, AGMs, CSOS processes) an advantage.

Application Question(s):

Where do you reside? / What is your current location?
What is your current cost to company?
What are your salary expectations?
Do you have your own vehicle or do you rely on public transport?

Education:

High School (matric) (Required)

Experience:

administration within property management or hospitality: 3 years (Required)

Work Location: In person

Quick Apply

Refine Your Search

office administrator jobs in somerset west western cape

Office Administrator

Rental Administrator

Junior Bookkeeper/Stock controller/Admin assistant

Receptionist / Office Support

Health & Safety Support Administrator (Property Management)

Tax Administrator

Admin Assistant

Human Resources Administrator

Administrative Officer: Agricultural Partnership for Youth Development (Elsenburg), Ref No. AGR 17/2026 R1

Assistant Director: Office of the HOD (Elsendburg), Ref No: AGR 29/2026

Remote Systems Analyst (L2)

Senior Fund Administrator (PA26ASADMRQ3001)

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