2178 Administrative Jobs and Work

Admin Officer
H Systems (Pty) Ltd. —Kempton Park, Gauteng
- Full-time
Data Entry Clerk
HealthAid —Home Based
- Up to R21 121 a month
- Remote
Quick Apply
2d
Virtual assistants
JanusFaced —Home Based
- R70 - R175 an hour
- Temporary
- Remote
Quick Apply
1d
Office Administrator / Receptionist
Northfield engineering —Eastern Cape, Eastern Cape
- R7 000,00 - R18 689,36 a month
Quick Apply
9d
EOS Administrator
ENCONA —East London, Eastern Cape
- R10 000 - R12 000 a month
- Full-time
Quick Apply
Branch Administrator
Skypath Laboratory —Bizana, Eastern Cape
- R6 000 - R12 000 a month
- Full-time
Quick Apply
7d
RECEPTIONIST
Advtech —East London, Eastern Cape
Receptionist/Admin
JR Choe —Home Based
- Remote
Quick Apply
14d
Receptionist
CARtime SA —Nelspruit, Mpumalanga
- R8 000 - R12 000 a month
- Full-time
Quick Apply
6d
Healthcare Billing Specialist & Client Advocate (Receptionist)
My Office Manager —Home Based
- From R80 an hour
- Full-time
- Remote
Quick Apply
2d
Branch Administrator
iZi Group —Polokwane, Limpopo
- Full-time
Quick Apply
13d
Administrator
Cyber Ads —Benoni, Gauteng
- R5 300 - R7 000 a month
- Full-time
Quick Apply
ICT SUPPORT
Advtech —Polokwane, Limpopo
12d
Logistics & Operations Coordinator
Timmdek Pty ltd —KwaZulu-Natal
- R15 000 - R20 000 a month
- Full-time
Quick Apply
6d
Warehouse Operations Assistant
Safety Signs & Equipment —Edenvale, Gauteng
- R8 000 a month
- Full-time
Quick Apply
1d
Mascor Toyota: Administrative Assistant
Plennegy (Pty) Ltd. —Dalton, KwaZulu-Natal
- Full-time
PRODUCT CONSULTANT
Smollan —East London, Eastern Cape
- Part-time
Booking Clerk
Jasper Computers —Benoni, Gauteng
- R5 000 - R8 000 a month
- Full-time
Quick Apply
Property Manager Virtual Assistant
Yellow Homes —Home Based
- R119,17 - R130,00 an hour
- Part-time
Quick Apply
14d
Administrative Assistant (Secunda)
iMasFinance Co-operative (Ltd) —Secunda, Mpumalanga
8d

I want to receive the latest job alert for administrative

By signing in to your account, you agree to SimplyHired's Terms of Service and consent to our Cookie and Privacy Policy.

Explore jobs in more locations

administrative jobs near

Administrator jobs in Benoni, Gauteng

Receptionist jobs in East London, Eastern Cape

Receptionist jobs in Nelspruit, Mpumalanga

Administrator jobs in East London, Eastern Cape

Food Service Assistant jobs in Western Cape

Admin Assistant jobs in Stellenbosch, Western Cape

Client Success Manager Remote jobs in Cape Town, Western Cape

Client Care jobs in Johannesburg, Gauteng

Client Liaison Officer jobs in Johannesburg, Gauteng

Client Software Support Specialist jobs in Cape Town, Western Cape

Financial Administrator jobs in Johannesburg, Gauteng

Office Administrator jobs in Kempton Park, Gauteng

Office Administrator jobs in Killarney Gardens, Western Cape

Sales Administrator jobs in Johannesburg, Gauteng

Financial Administrator jobs in Cape Town, Western Cape

Contract Administrator jobs in Johannesburg, Gauteng

Administrative Assistant jobs in Hillary, Kwazulu Natal

Administrative Assistant jobs in Amanzimtoti, Kwazulu Natal

Administrative Assistant jobs in East London, Eastern Cape 5241

Administrative Assistant jobs in Gordons Bay, Western Cape

Admin Officer

H Systems (Pty) Ltd.
Kempton Park, Gauteng

Apply Now

Job Details

Full-time

Full Job Description

JOB PURPOSE

The core purpose of the role is to provide administrative support to ensure that the administrative function of the branch is running smoothly and efficiently.

KEY PERFORMANCE AREAS

Administration
SHEQ Integrated Management System control

MAIN RESPONSIBILITIES

The Administration Officer must possess comprehensive knowledge of all administrative requirements within the branch. Whilst the primary responsibilities may not encompass every task listed herein, it is imperative to ensure all tasks allocated are completed accurately, thoroughly, and in full compliance with established protocols and timelines.

ADMINISTRATION
- Administer top-up stock orders for the branch, in conjunction with procurement, including:
  - Create purchase orders for top-up stock as required by branch.
  - Place top-up stock orders with suppliers as required (and approved by procurement) and ensure timeous delivery.
- Administer Branch powder coating and cutting (outworks), including:
  - Arrange powder coating of stock as required and ensure timeous delivery.
  - Generate a Purchase Order towards the powder coater.
  - Transfer (IBT) mill stock at Powder Coaters to Work in Progress (WIP) on SAGE for all items on the Purchase Order, to reserve the stock items.
  - Once stock is picked, receive dispatched IBT into WIP Warehouse immediately after completion of the IBT Purchase Order on SAGE.
  - Generate a Bill of Material (Manufacture) in the WIP warehouse, for each stock item received on SAGE.
    - Ensure the stock in WIP is to be manufactured in the main sales warehouse.
    - If no BOM is processed, the stock in the WIP warehouse must be transferred back to the main warehouse.
  - Print the Inventory Valuation for the WIP on a weekly basis to verify that stock on hand in the WIP equals to open Purchase Orders for the powder coaters.
- Administer Inter Branch Transfers.
  - Post and receive Inter Branch Transfer (IBT) stock on SAGE.
  - Post and transfer Inter Branch Transfer (IBT) stock on SAGE.
  - Transfer Inter Branch Transfer (IBT) stock to Work In progress (WIP) on SAGE.
- Post Receiving of stock items (GRV) on SAGE, upon completion of checks by warehouse.
- Control branch Freight administration.
  - Update spreadsheet indicating driver drops and mileages daily.
  - Capture Fuel slips onto spreadsheet and raise irregularities with Management.
  - Capture Freight waybills onto Freight spreadsheet daily and raise irregularities with management.
  - Reconcile Freight supplier Invoices to Freight Spreadsheet and post on SAGE.
- Packaging material.
  - Order packaging material.
    - SFK.
    - Bubblewrap.
    - Tape.
    - Pallets.
  - Post Goods Received Vouchers (GRV) on SAGE for all supplies ordered.
- Control Branch POD’s.
  - Review POD’s and ensure adherence to company requirements.
  - Ensure all POD’s are received timeously by cross referencing to SAGE system.
  - Scan and send POD’s as requested by stakeholders.
- Reporting:
  - Fleet drops and mileage.
  - Update picking reports by branch.
  - Capture workforce on SAGE and tracking spreadsheet.
  - IBT corrections.
  - Consolidated freight reports.
  - Workforce.
  - Overtime.
- Complete general administration duties as required by the needs of the branch.
  - Filing.
  - Invoicing of sales orders.
  - Archiving of historic documents.
  - Data capturing.
  - Order PPE and stationery.
  - Assist with the planning of the IBT schedule.
  - Creditor statements.
  - Complete other administrative tasks within the Department as required by the needs of the company.

SHEQ INTEGRATED MANAGEMENT SYSTEM CONTROL
- Ensure adherence to the OHS Act.
  - Take reasonable care for the health and safety of themselves of other persons.
    - Co-operate with the employer to enable prescribed duties or requirements to be complied with.
    - Carry out any lawful order given and obey the health and safety rules and procedures.
    - Report any unsafe or unhealthy situation to the employer.
    - Report any incident to the employer.
    - Comply with health and safety plans.
  - Participate in any Integrated Management System activities as required.
  - Identify and report opportunities for improvement, Non-Conformances, and Incidents in area of responsibility.
  - Ensure adherence to all company policies and procedures.
  - Always maintain a high level of customer service levels standards.
  - Ensure the Administration Department maintains and complies with standards of health and safety, and hygiene always.

KEY JOB REQUIREMENTS

QUALIFICATIONS

Grade 12 or equivalent.

EXPERIENCE

2 years’ experience in a similar position.
4 years’ experience in an administration field.

KNOWLEDGE REQUIREMENTS

Computer literacy with Proficiency in MS Excel at an intermediate level.
Proficient in SAGE / Pastel Evolution, or similar, at an intermediate level.
A thorough practical knowledge of best practices in administration processes.
Awareness and understanding of the ISO Standard requirements relevant to the position.

SKILL REQUIREMENTS

Detail-oriented with a focus on accuracy.
Ability to manage and prioritize tasks efficiently, whilst adhering to strict deadlines.
Capacity to handle multiple tasks simultaneously.

Apply Now

Refine Your Search

administrative jobs

Admin Officer

Data Entry Clerk

Virtual assistants

Office Administrator / Receptionist

EOS Administrator

Branch Administrator

RECEPTIONIST

Receptionist/Admin

Receptionist

Healthcare Billing Specialist & Client Advocate (Receptionist)

Branch Administrator

Administrator

ICT SUPPORT

Logistics & Operations Coordinator

Warehouse Operations Assistant

Mascor Toyota: Administrative Assistant

PRODUCT CONSULTANT

Booking Clerk

Property Manager Virtual Assistant

Administrative Assistant (Secunda)

I want to receive the latest job alert for administrative

Related Searches

Explore jobs in more locations

Job Seeker Tools

Employer Tools

Browse

Stay Connected