19 receptionist Jobs and Work in soweto gauteng

Receptionist (Jabulani Mall)
Broll Property Group —Soweto, Gauteng
23h
Admin Clerk
Tri-Masters —Johannesburg, Gauteng
- R6 500 - R8 000 a month
Quick Apply
11d
Reception
Advtech —Johannesburg, Gauteng
9d
Receptionist
Teraco —East Rand, Gauteng
- Full-time
General Admin
SA Panelbeating Equipment —Randburg, Gauteng
- From R6 500 a month
Quick Apply
Receptionist
The Capital Hotels and Apartments —Johannesburg, Gauteng 2196
- R8 000 a month
- Full-time
Receptionist Assistant
Alpla Packaging Pty Ltd —Johannesburg, Gauteng
- Part-time
11d
Receptionist
Ergasia Placements —Johannesburg, Gauteng
Receptionist
Trafigura —Johannesburg, Gauteng
- Full-time
Corporate Receptionist
JLL —Johannesburg, Gauteng
Administrative Assistant
DRiV —Johannesburg, Gauteng
ADMIN ASSISTANT I
Smollan —Johannesburg, Gauteng
- Full-time
Receptionist & Capital Sales Administrator
Fermel —Alberton, Gauteng
Receptionist Switchboard / Helpdesk Operator
The Focus Group —Johannesburg, Gauteng
- Full-time
Spa Operations Manager
Africology —Randburg, Gauteng
- R20 000 - R25 000 a month
- Full-time
Quick Apply
HR & Office Administrator
LEARN TO LINK —Hyde Park, Gauteng
- Full-time
Quick Apply
11d
Guest Experience Expert (JNR Front Desk Agent) - Johannesburg Marriott Hotel Melrose Arch
Marriott International, Inc —Johannesburg, Gauteng 2076
- Full-time
Assistant Front Office Manager - African Pride Melrose Arch, Autograph Collection
Marriott International, Inc —Johannesburg, Gauteng 2196
- Full-time
Front Office Manager - African Pride Melrose Arch, Autograph Collection
Marriott International, Inc —Johannesburg, Gauteng 2196
- Full-time

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Admin Clerk
Tri-Masters —Johannesburg, Gauteng
The successful candidate will be responsible for handling daily administrative tasks and assisting with customer and office support functions.
R6 500 - R8 000 a month
Quick Apply
11d
Receptionist (Jabulani Mall)
Broll Property Group —Soweto, Gauteng
As needed, assists with clerical tasks including typing, filing, proofreading, and maintenance of service logs and data entry.
23h

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Receptionist (Jabulani Mall)

Broll Property Group -
Soweto, Gauteng

Apply Now

Job Details

Permanent
23 hours ago

Full Job Description

POSITION PURPOSE

Responsible for the effective management of the telephone switchboard and maintenance of a computerized database of telephone information. Performs switchboard operation service including receiving telephone calls, transferring the caller to the correct individual or department and taking messages. Receive all telephone calls in a friendly and professional manner. Answer calls timeously with no dropped calls. Deals with requests for information, takes accurate messages and passes them on correctly and efficiently, via email or according to the client preferred process. Responsible for the professional and efficient managing of visitors and consumers at reception. Receive all visitors to the organization in a friendly and professional manner at reception, ascertaining the purpose of their visit, directing them correctly and ensuring that the host receives them timeously. Perform a variety of clerical and administrative duties that support the business, including handling of courier and post. Management of the Boardroom, Reception and all functions related to this area.

ESSENTIAL FUNCTIONS AND BASIC DUTIES

Assumes responsibility for professional and efficient customer service

Promptly accurately professionally and courteously receives 100% of all telephone calls and visitors to the organization
Promptly accurately professionally and courteously assesses 100% of received calls/inquiries and directs and/or records and relays messages

Assumes responsibility for the professional and efficient management of reception tasks

Proficient at using all features of the telephone system and voice mail
Proficient at assisting visitors, clients, staff and consumers at the reception desk
Ensures that the reception station is manned 100% of the time by two staff members
Signs for deliveries when necessary and notifies recipients
Manages and coordinates all boardroom bookings
Calls and confirms boardroom bookings and adjusts the booking schedule as necessary
Adheres to all booking confirmations and ensure that the room is properly prepared for the meeting
All boardroom bookings must be followed up by reception via e-mail confirming the booking and all other requirements requested by the person that requested the booking
Bring to the attention of the Broll Manager, AIG Occupational Health and Safety Officer as well as Jeannine Gates, any defaults, trends and problematic situations in order that it can be addressed. Act pro-actively
Manages and monitors all boardroom functions and in conjunction with Cleaning and Canteen
Manages and maintains all reception desk registers and provides weekly and monthly statistics
Supports the facilities function with general administrative tasks, binding, post, courier, typing, etc.

Assumes responsibility for the professional and efficient management of switchboard

Promptly, accurately, professional and courteously receives 100% of all telephone calls within 3 rings
Assists the caller in determining the correct person or department with whom they wish to contact and assists with toll calls where speed and accuracy are essential
Proficient in operating the switchboard and using all features of the telephone system and voice mail
Proficient in answering questions regarding personnel and departments
Answers incoming calls, greeting callers, providing information, transferring calls as necessary
Route emergency calls appropriately
Place telephone calls or arrange conference calls as instructed
Ensures that the switchboard is manned 100% of the time.
Ensure that the switchboard and reception areas are neat and tidy at all times
Handling complaints and refers them to the correct department Taking messages and relays and routes written and oral messages ensuring the correct person receives the message

Assumes responsibility for reporting

Prints monthly reports from switchboard system at the end of the last workday of the month and submits report to designated individual.
Maintains a thorough working knowledge of and adheres to organization/project policies, regulations and procedures.
Prints monthly report from postage/courier system at the end of the last workday of the month and submits report to designated individual.
Maintains a thorough working knowledge of and adheres to organization/project policies, regulations and procedures.

Assumes responsibility for operational tasks, including courier and post

Performs clerical duties, such as typing, proofreading, accepting orders, scheduling appointments, and sorting mail.
Contacts security staff members when necessary.
Answer simple questions about clients' businesses, using reference files.
Performs routine office tasks necessary for the operation and presentation of a professional office
As needed, assists with clerical tasks including typing, filing, proofreading, and maintenance of service logs and data entry.
Ensures hand delivered postage system is operational and keeps supervisor informed of relevant needs.
Receives all mail and claims receipts, logs these on the register and ensures they are signed for when collected
Prepares and processes 100% of outgoing mail to include: accurate weighing; coding; sorting; affixing postage; properly addressing; and preparing certified/overnight/return receipt mail.
Maintains knowledge of current postal regulations and services frequently used by the organization.
Receives all couriered items and informs drivers of items for distribution internally
Arrange collection of items that need to be couriered, completes the waybill and informs courier company of collection
Draws up monthly stats regarding couriered items and forward information to the relevant department
Ensures Reception, Boardrooms and visitors waiting area is in a neat and tidy condition at all times. Report any incidents or non-compliance in this regard.
Informs supervisor in advance as to supply needs and if any equipment in these areas are not functioning properly.
Assists in other duties as needed and directed.

Assumes responsibility for related duties as required or assigned.

Ensures that all client requirements and processes are adhered to at all times
Ensures that work area is clean, secure, and well maintained
No food to be consumed at workstations.
Executes special tasks as assigned.

PERFORMANCE MEASUREMENTS

Answering and screening of incoming calls in a professional manner, upholding the client’s image when dealing with clients, visitors, staff and consumers on the telephone and in person at the reception area.
Courier services and mail is managed timeously and professionally with no errors made
Ad hoc duties are completed as and when required within the given time frame
Ensures workstation is manned and operational in compliance with client required hours of operation
Complies with site specific client processes and procedures

Education/Certification:
Matric (Senior Certificate)
Certificate In Switchboard and Reception Management

Required Knowledge:
Reception and Switchboard Management
General Administration
MS Office

Experience Required:
1 - 2 years relevant experience in reception and switchboard management
1 – 2 years admin assistant or secretarial experience
Boardroom management

Apply Now

Refine Your Search

receptionist jobs in soweto gauteng

Receptionist (Jabulani Mall)

Admin Clerk

Reception

Receptionist

General Admin

Receptionist

Receptionist Assistant

Receptionist

Receptionist

Corporate Receptionist

Administrative Assistant

ADMIN ASSISTANT I

Receptionist & Capital Sales Administrator

Receptionist Switchboard / Helpdesk Operator

Spa Operations Manager

HR & Office Administrator

Guest Experience Expert (JNR Front Desk Agent) - Johannesburg Marriott Hotel Melrose Arch

Assistant Front Office Manager - African Pride Melrose Arch, Autograph Collection

Front Office Manager - African Pride Melrose Arch, Autograph Collection

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