La Vie Care Lynnmed is seeking a detail-oriented and highly organised Administrator with debtors & creditors experience to join our Admin department. The successful candidate will be responsible for managing debtor and creditor accounts, processing patient billing, medical aid claims, payment allocations, reconciliations, month-end procedures, and maintaining accurate financial records. The role requires strong administrative skills, attention to detail, and the ability to work effectively with patients, medical aids, suppliers, and internal departments.
MAIN FUNCTION: To effectively manage and administer all debtor and creditor processes within the clinic, including private patient accounts, medical aid accounts, supplier reconciliations, payment allocations, collections, month-end procedures, and maintaining accurate records on GoodX and related financial systems.
LOCATION / SITE: Lynnwood, Pretoria
QUALIFICATIONS REQUIRED:
- Grade 12 / Matric Certificate
- Certificate or Diploma in Accounting, Bookkeeping, Finance, or a related field (Advantageous)
- Minimum 2–3 years' experience in a Debtors, Creditors, or Finance Administration role.
- Experience working in a healthcare, hospital, clinic, or medical environment will be advantageous.
- Experience working with GoodX software
- Computer literacy with proficiency in Microsoft Excel, Outlook, and Word.
COMPETENCIES:
- Strong attention to detail
- Excellent organizational skills
- High level of accuracy
- Strong numerical ability
- Time management skills
- Ability to meet deadlines
- Problem-solving ability
- Professional communication skills
- Debtors and creditors administration
- Medical aid billing and claims processing
- Financial reconciliations
- Payment allocations
- GoodX system knowledge
- Microsoft Excel proficiency
KEY RESPONSIBILITIES:
Debtors Management
Private Patient Accounts
- Prepare and process quotations for private patient admissions.
- Verify patient and responsible party information before admission.
- Open and maintain patient accounts on GoodX.
- Allocate payments received into the clinic bank account.
- Generate and distribute patient statements.
- Follow up on outstanding accounts weekly.
- Manage payment arrangements and maintain accurate records.
- Process refunds where applicable.
- Ensure all accounts are settled before patient discharge.
- Archive completed patient files.
Medical Aid Accounts
- Capture and validate patient and medical aid information.
- Open and maintain medical aid patient cases on GoodX.
- Process authorizations and ICD-10 information.
- Bill accommodation, pharmacy, and ward charges accurately.
- Process patient discharges and submit EDI claims.
- Monitor and follow up on outstanding claims.
- Investigate and resolve claim rejections.
- Re-submit corrected claims when required.
- Allocate medical aid payments and reconcile outstanding balances.
- Communicate patient liable amounts via email and SMS.
Creditors Management
- Receive, process, and file supplier invoices.
- Capture stock invoices into GoodX.
- Reconcile supplier statements against GoodX records.
- Prepare monthly creditor reconciliations.
- Maintain creditor spreadsheets and supporting documentation.
- Compile monthly creditor files for management review.
- Ensure all creditor records are accurate and complete.
Month-End Procedures
- Ensure all patient billing is completed before month-end.
- Verify that all receipts have been allocated correctly.
- Complete bank reconciliations.
- Run GoodX month-end processes.
- Prepare age analysis reports.
- Generate debtor and receipt reports.
- Submit month-end reports to management.
- Maintain accurate financial records and supporting documentation.
Only applicants with GoodX experience will be considered.
Detailed job description to be provided on request.
Work hours: Monday to Friday 07:00am to 16:00pm.
Salary: R20 000.00 to R23 000.00 per month
Interested candidates should submit their updated CV together with supporting qualifications. Only shortlisted candidates will be contacted.
Pay: R20 000,00 - R23 000,00 per month
Work Location: In person
