9 executive assistant remote Jobs and Work in western cape

Fully Remote Executive Assistant
Unbottleneck® —Cape Town, Western Cape
- Full-time
- Remote
Quick Apply
7d
Executive Assistant
Sigma Connected Group —Paarl, Western Cape 7646
- Full-time
Operations and Integration Lead
Transformations Community —Cape Town, Western Cape
- Part-time
- Remote
Quick Apply
11h
Senior Executive Assistant
Hire Hangar —Cape Town, Western Cape
- Remote
Quick Apply
6d
Remote Founder Executive
Lov.Cash —Cape Town, Western Cape 8002
- Remote
Quick Apply
Entry-Level Sales Executives & Assistants With Matric
La Granson International —Bellville, Western Cape
- R4 000 - R8 000 a month
- Full-time
Quick Apply
Retail Sales Executives & Assistants- In Store
La Granson International —Bellville, Western Cape
- R4 000 - R8 000 a month
- Full-time
Quick Apply
Security Operations Centre Analyst
Sabio Group —Cape Town, Western Cape
- Full-time
Quick Apply
Red Team Security Engineer
Sabio Group —Cape Town, Western Cape
- Full-time
Quick Apply

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Fully Remote Executive Assistant

Unbottleneck®
Cape Town, Western Cape

Quick Apply

Job Details

Full-time
7 days ago

Full Job Description

We’re looking for a highly organized, proactive Executive Assistant to support two founders by managing their calendars, inboxes, communications, and day‑to‑day coordination. In this fully remote role, you’ll serve as a trusted right hand — protecting executive time, reducing noise, and ensuring smooth, efficient operations across their daily workflows. You will serve as the first line of coordination for both internal and external stakeholders.

This position is ideal for someone who thrives in a fast‑paced environment, communicates with clarity, and has a natural sense of command and control.

Key Responsibilities:

Calendar & Scheduling Management

Manage and coordinate two executive calendars with precision.
Prioritize meetings based on urgency, strategic value, and time sensitivity.
Proactively identify scheduling conflicts and resolve them independently.
Ensure both executives are fully prepared for upcoming meetings.

Inbox & Communication Gatekeeping

Serve as the primary filter for both executives’ inboxes.
Triage, categorize, and respond to emails where appropriate.
Identify low‑value or irrelevant inbound requests and eliminate noise.
Draft professional responses and maintain a consistent communication tone.
Manage inbound calls, outbound calls, and text messages via Dialpad.

Coordination & Follow‑Through

Book calls with prospects, clients, and partners.
Ensure meeting notes and follow‑ups are captured and routed correctly.
Coordinate with internal AI‑powered systems (e.g., CRM‑updating agents) by providing accurate inputs such as meeting notes and email summaries.
Maintain awareness of relative dates, deadlines, and time‑sensitive commitments.

Systems & Tools

Use Google Workspace extensively (Gmail, Calendar, Drive, Docs, Sheets).
Operate within Dialpad for calls, SMS, and delegated phone access.
(Future) Use Claude and the company’s Second Brain system to interrogate information and support workflows.

What We're Looking For:

3+ years of experience as an Executive Assistant or similar role.
Strong command of English with excellent written and verbal communication.
High level of professionalism and confidence when interacting with stakeholders.
Demonstrated ability to manage multiple calendars and inboxes simultaneously.
Strong sense of ownership, follow‑through, and time management.
Comfort making decisions independently and acting as a gatekeeper.
Experience working in fast‑paced, founder‑led environments.

Nice-to-Have:

Familiarity with Claude or other AI productivity tools.
Experience with Dialpad or similar virtual phone systems.
Exposure to sales‑adjacent environments (booking calls, managing inbound interest).
Interest in growing into a Chief of Staff (EA‑track) role over several years.

Other Requirements:

High-speed fiber internet (minimum 50–100 Mbps).
Own laptop/desktop with external monitor.
Stable backup power supply.
Quality headset with a built-in microphone.
Availability: Monday–Friday during U.S. time zones.

Quick Apply

Refine Your Search

executive assistant remote jobs in western cape

Fully Remote Executive Assistant

Executive Assistant

Operations and Integration Lead

Senior Executive Assistant

Remote Founder Executive

Entry-Level Sales Executives & Assistants With Matric

Retail Sales Executives & Assistants- In Store

Security Operations Centre Analyst

Red Team Security Engineer

More jobs to discover

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