Overview:
As an Executive Assistant, your primary responsibility will be to provide high-level administrative support to the executive team, such as the COO or other top-level executives. You will be expected to manage a wide range of administrative tasks and ensure efficient operation of the executive office. Your role will require a high level of organizational and multitasking skills, along with the ability to handle confidential information with professionalism and discretion.
Qualifications:
Education and specific training:
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Secretarial or admin qualification preferred but not compulsory
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5 Years’ experience plus working in a customer-centric environment
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Proven experience as an executive assistant or similar role.
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A formal qualification in business administration or a relevant field is preferred but not required
Skills & Attributes
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Excellent organizational and time management skills.
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Strong written and verbal communication skills.
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Ability to prioritize and handle multiple tasks simultaneously.
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Attention to detail and accuracy in work.
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Ability to work independently with minimal supervision.
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Strong problem-solving and decision-making abilities.
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Professionalism, integrity, and confidentiality.
Technical Skills
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Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Responsibilities:
Key Responsibilities and Accountabilities:
- Manage executive calendars and schedules, including arranging meetings, appointments, and travel arrangements.
- Prepare and coordinate meeting agendas, presentations, and other materials needed for executive meetings.
- Act as a liaison between the executive team and staff members, clients, and external stakeholders.
- Screen and prioritize incoming correspondence, emails, and phone calls for the executives.
- Draft and proofread various documents, including emails, reports, and memos.
- Conduct research and compile information for various projects and presentations.
- Assist in the preparation and review of financial reports, budgets, and expense reports.
- Coordinate and organize company events, conferences, and seminars.
- Maintain and update confidential company records and documents.
- Handle sensitive and confidential information with the utmost discretion and professionalism.
