Duties and Responsibilities
This role is responsible for providing comprehensive bookkeeping support to Orchard Agri (Pty) Ltd by maintaining accurate financial and stock-related records, processing transactions, performing reconciliations, preparing VAT returns, and supporting month-end and year-end financial processes. The position ensures the integrity of financial information and contributes to effective financial control, reporting, and compliance within the business.
Key Responsibilities:
1. General Bookkeeping and Ledger Control
- Process and record daily financial transactions accurately and timeously in the accounting or ERP system.
- Maintain accurate general ledger and subsidiary ledger records up to trial balance.
- Prepare and post journals, accruals, prepayments and month-end adjustments.
- Prepare monthly trial balances and supporting schedules.
2. Creditors / Accounts Payable
- Reconcile supplier statements and creditor accounts.
- Prepare payment schedules and assist with payment processing.
- Follow up and resolve supplier queries in a professional and timely manner.
3. Debtors / Accounts Receivable
- Allocate customer payments and reconcile debtor accounts.
- Monitor outstanding balances and assist with follow-up on overdue accounts.
- Prepare debtor age analyses and related schedules where required.
4. Bank, Cashbook and Cash Reconciliations
- Perform daily and monthly bank and cashbook reconciliations.
- Reconcile petty cash, credit card transactions and related supporting documentation.
5. Stock, Inventory and Costing Support
- Support stock control processes and assist with reconciling inventory records to financial records.
- Assist with basic costing, data capturing and stock-related financial checks.
- Support accuracy of inventory-related data in Sage Pastel or similar ERP/accounting systems.
6. Fixed Assets
- Maintain the fixed asset register.
- Process depreciation journals and maintain depreciation schedules.
- Track additions, disposals and supporting documentation.
7. VAT and Statutory Compliance
- Prepare VAT reconciliations and supporting schedules.
- Assist with or submit VAT201 returns where required.
- Maintain accurate and audit-ready statutory and financial records.
8. Month-End, Reporting and Audit Support
- Complete balance sheet reconciliations and month-end supporting schedules.
- Prepare reports and schedules for management, auditors and accountants.
- Assist with audit preparation, documentation and queries.
Key Skills and Competencies:
- High attention to detail and accuracy.
- Strong organisational and time-management skills.
- Ability to meet deadlines and work under pressure.
- Analytical and problem-solving ability.
- Honest, reliable and consistent work ethic.
- Integrity and ability to maintain confidentiality.
- Professional communication skills; Afrikaans and English will be advantageous.
- Ability to work independently and as part of a team.
Qualifications and Experience:
- Education: Bachelor’s degree/Diploma in Accounting/ Bookkeeping/ Finance or a related field.
- Experience: 3-5 years’ experience in bookkeeping, preferably with experience with up to trial balance.
Technical Skills:
- Must be proficient in Sage Pastel or a similar accounting/ERP system.
- Must have strong Microsoft Excel skills.
- Experience in a stock-driven, manufacturing, agricultural equipment, machinery, parts or retail/wholesale environment will be advantageous.
- Previous experience with stock/inventory environments, fixed assets, bill of materials (BOMs), job costing or payroll administration will be advantageous.
Expected outputs and performance standards:
- Accurate and timely processing of financial transactions.
- Bank, creditor, debtor, stock and balance sheet reconciliations completed within agreed timelines.
- Month-end files, trial balance and supporting schedules prepared accurately and on time.
- VAT and statutory records maintained in an organised and audit-ready manner.
- Accounting and ERP records kept accurate, complete and up to date.
Work Location: In person
