Our client is looking for a proactive and detail-oriented Facilities Coordinator to manage the day-to-day operations, maintenance, and compliance of the company’s facilities. The successful candidate will ensure that the workplace remains safe, compliant, and efficiently maintained through effective facilities management and preventative maintenance practices. The workplace consists of offices and a warehouse.
The company supplies retailers and the hospitality industry.
They are based in Roodepoort.
Key Responsibilities
Facilities & Maintenance Management
- Oversee the condition, operation, and maintenance of buildings, infrastructure, and equipment
- Develop and implement a preventative maintenance plan to minimise downtime and extend asset lifespan
- Schedule and coordinate routine inspections, servicing, and repairs
- Manage contractors and service providers, ensuring work is completed to standard and within budget
- Maintain asset registers, maintenance schedules, and service records
- Respond to breakdowns and ensure the timely resolution of facility-related issues
Occupational Health & Safety (OHS) Compliance
- Ensure full compliance with the Occupational Health and Safety Act 85 of 1993 and applicable regulations
- Support the implementation and maintenance of the company’s OHS management system
- Coordinate OHS activities, including inspections, audits, and risk assessments
- Assist with legal appointments (e.g. OHS Representatives, First Aiders, Fire Fighters) where applicable
- Ensure that statutory signage, safety equipment, and emergency procedures are in place and maintained
- Maintain compliance documentation, including risk assessments, incident reports, and safety registers
Security Management
Oversee all site security operations, including access control, guarding services, and surveillance systems (e.g. CCTV, alarms)
Manage and monitor security service providers and ensure contractual compliance
Implement and maintain site access control procedures for employees, visitors, and contractors
Investigate security incidents (e.g. theft, breaches) and implement corrective actions
Conduct regular security risk assessments and implement mitigation measures
Ensure emergency response protocols are in place (e.g. evacuations, incident escalation).
Risk Management & Incident Control
- Identify hazards and conduct risk assessments to mitigate workplace risks
- Investigate incidents and near-misses, and implement corrective and preventative actions
- Monitor compliance with safe work procedures and policies
- Promote a culture of safety awareness and continuous improvement
Project & Contractor Coordination
- Coordinate facilities-related projects, including upgrades, refurbishments, and compliance improvements
- Manage project timelines, budgets, and resources
- Oversee contractor compliance with safety standards and site requirements
- Support procurement processes related to maintenance and facilities services
Reporting & Administration
- Prepare and maintain reports on maintenance, compliance, incidents, and projects
- Track KPIs such as maintenance completion rates, downtime, and compliance status
- Maintain accurate records for audits and internal review
Requirements & Experience
- Relevant qualification and work experience.
- SAMTRAC or similar safety qualification (highly beneficial).
- Proven experience in facilities management, maintenance coordination, or property management
- Strong knowledge of the Occupational Health and Safety Act 85 of 1993 and relevant regulations
- Experience implementing preventative maintenance systems
- Understanding of building systems (electrical, plumbing, HVAC, etc.)
- Strong contractor and vendor management experience
- Excellent organisational, problem-solving, and planning skills
- Ability to manage multiple priorities in a fast-paced environment
- Strong reporting and administrative skills
- Proficient in MS Office (Excel essential)
- Supervisory and Team Leader skills with the ability to motivate, develop and supervise others.
Key Competencies
- Ability to influence and enforce compliance
- Strong interpersonal and communication skills
- High level of integrity and professionalism
Pay: R26 000,00 - R30 000,00 per month
Work Location: In person
