Position Summary
We are looking for a proactive and highly organised Sales Administrator to provide administrative and operational support to both the sales team and executive management. This role plays a critical part in maintaining efficient sales processes, ensuring accurate reporting, and facilitating effective communication between clients, internal departments, and leadership.
The successful candidate will be responsible for coordinating sales-related activities, maintaining data integrity, and assisting management with reporting and business administration functions within a dynamic and results-driven environment.
Primary ResponsibilitiesSales Administration and Support
- Manage and maintain customer relationship management (CRM) platforms and sales databases.
- Monitor sales opportunities, leads, and pipeline activity to ensure information remains current.
- Follow up on outstanding sales actions and assist in ensuring timely completion of tasks.
- Prepare and support the development of quotations, proposals, and other customer-related documentation.
- Assist with new customer onboarding and account administration processes.
- Maintain accurate and reliable sales records and information.
Reporting and Performance Monitoring
- Generate and distribute regular sales reports for management review.
- Monitor sales performance against objectives and identify significant trends or variances.
- Collect and analyse information to support management decision-making.
- Assist with the preparation of presentations, reporting packs, and business reviews.
Business and Operational Coordination
- Serve as a key point of contact between the sales team, clients, internal departments, and executive management.
- Facilitate effective communication and ensure tasks are completed within agreed timelines.
- Support continuous improvement initiatives aimed at enhancing sales processes and operational efficiency.
- Respond to customer enquiries and coordinate follow-up actions where necessary.
Executive Administrative Support
- Coordinate meetings and appointments as required.
- Provide limited diary and scheduling assistance to senior management.
- Perform additional administrative duties on an ad hoc basis.
Please note that this position is primarily sales-focused and does not constitute a traditional Personal Assistant role.
Minimum Qualifications and Experience
- Grade 12 / Matric certificate with Mathematics.
- Valid driver's licence and access to reliable transportation.
- Between two and four years' experience in a sales administration, sales support, or similar role.
- Proven ability to work effectively in a busy, fast-paced environment.
- Strong working knowledge of Microsoft Office applications, particularly Excel and PowerPoint.
Key Skills and Attributes
- Excellent planning, organisational, and coordination skills.
- Ability to engage professionally with senior management and stakeholders.
- High level of accuracy and attention to detail.
- Strong analytical and reporting capabilities.
- Ability to prioritise tasks and manage multiple deadlines simultaneously.
- Effective verbal and written communication skills.
- Self-motivated, dependable, and solution-oriented.
Preferred Experience
- Experience working with CRM platforms such as Salesforce, HubSpot, or similar systems.
- Previous exposure to sales-driven organisations.
- Advanced Excel skills, including reporting, tracking, and data analysis functions.
Ideal Candidate Profile
The ideal candidate is a professional, organised, and detail-oriented individual who thrives in a high-performance environment. They possess strong administrative and coordination skills, take ownership of their responsibilities, and play an integral role in supporting the success of the sales function. They are comfortable working with senior leadership and are committed to maintaining efficiency, accuracy, and exceptional service standards.
Pay: R20 000,00 - R35 000,00 per month
Application Question(s):
- How many years of Sales Administration experience do you have?
- Do you have your own reliable transport and a valid driver's licence?
- Do you have experience working in a fast-paced sales environment?
Work Location: In person
