JOB VACANCY
POSITION: TRANSPORT MANAGER
About the Position:
The Transport Manager is to manage company fleet and ensure optimal functioning of vehicles on a daily basis. Oversee Fleet to ensure optimal operational efficiency, cost-effectiveness, and compliance with safety regulations for business requirements.
Working Conditions:
- Contract type: Permanent
- Number of positions: One (1)
- Location of position: KwaZulu – Natal
The position will be responsible for:
· Ensuring all drivers and helpers know which routes they are allocated to
· Log vehicle KM
· Ensure tracking of Diesel usage
· Drivers time and attendance to be monitored
· Ensure All vehicles have valid licenses and road worthy
· Ensure all drivers licenses, PDP, IDs are verified and certified.
· Assist in the management of the repair and maintenance budget
· Ensure all Service for vehicles are to date
· Ensure all drivers and helpers are training on loading, off-loading procedures
· Ensure all Invoices and POD are signed and received from drivers and helpers
· Ensure Tracking of vehicles and report any deviation from routes
· Liaise closely with all departments especially sales and production.
· Ensure vehicles are clean and there are strict controls in terms of food safety compliance
· Ensure display of disk registrations and R638 certificates in the vehicle
· Ensure proper record keeping for each vehicle’s repair and maintenance, KM, diesel usage
· Assist Manager with any delegated duties in relation to the management of the fleet
· Closely liaise with Debtors and creditors departments for sales Pod queries and creditor invoices respectively.
· Plan and organize transport routes effectively
· Recommend new ideas, new economical routes, new clients that are on route that we don’t currently service.
· Ensure all drivers are neatly dressed, and presentable
· Ensure all Manage the storage of crates within the company and capture all movements in crates
· Liaise with the drivers to ensure that they collect crates from the customers and properly account for them
· Report to the technical department of any returns or quality issues of products
· Check invoices from drivers and record any missing invoices
· Report to debtor’s department of any shortages or missing invoices
· Keep accurate registers for vehicle registrations and roadworthy
· Keep accurate fuel usage tracking per vehicle
· Assist with insurance claims
· Ensure Capex approval on transport
· Assisting in supporting and development of the transport department
· Keep weekly roster schedule for drivers
· Ensure daily stock count of Chep crates
· Initiate order sheer, receive crates and issue to production
· Ensure daily stock count of crates on hand.
· Ensure the crates balance daily across QSR, Supermarket and Coffee shops
· Ensure the correct calculation of Chep and brown Pallets
· Control stock ordered and issue of pallets
· Ensure all postings and transfers are done on the chep system both internally and to the different clients.
· Ensure Clients accept the postings within a 24hour window
· Ensure Chep crates and randomly inspected upon receipt, any broken crates are raised with chep immediately
· Ensure Broken or Dirty crates are returned to Chep and the Lupo account is credited
· Ensure there is no misuse of crates both internally and externally
· Fully understand the Chep system.
· Reconcile weekly / monthly no of crates ordered, issued to production and delivered to Vector.
· Identify increased demand quantity with reasons
· Ensure all PODs are received from drivers and scanned to Debtors
· Raise any concerns or issues immediately regarding postings to Chep account
· Report any discrepancies to Chep account
· Request Monthly report from Chep and ensure it balances with Lupo Recons.
· Be responsible for the accurate filling and retrieval of documentation in accordance with the departmental systems and procedures.
· Dealing swiftly with any crate/ invoice queries.
· Assist with shortages from transport department
· Please note this position requires attention to details and daily stock counts and Reconciliation
· There may be duties performed outside of this scope from time to time based on management discretion.
Requirements:
To be successful in this role you will need to meet the below requirements:
· Relevant degree in Transport, Fleet managemen or Logistics
· 5 years managerail experience in logistics, fleet management, or transport is essential
· Fully Computer Literate (Microsoft Excel, Word, PowerPoint presentations)
· Strong Communication Skills and ability to deal with employees at all levels
· Problem- solving Techniques
· Able to follow instructions
· Must be able to comply with deadlines
· Strong Administrative Skills
· Attention to detail
· Attention to Risk compliance
Personal Attributes
· Ability to work without supervision
· Assertive
· Ability to work under pressure
· Commitment
· Time Management
· Planning and Organizing
Should you meet the requirements for the position, please address your cover letter and CV to [email protected]
Closing date for CV submissions: 10/07/2026
Work Location: In person
