Job Overview
We are seeking a proactive and hands-on Junior Admin Clerk to assist the Office Park Manager in overseeing the full operations of a commercial office park. This role combines property management, tenant relations, facilities coordination, and operational oversight, Health & Safety, stock control, including the management of on-site services and staff.
The ideal candidate will be highly organized, financially aware, and capable of managing multiple responsibilities independently while maintaining a high standard of service delivery.
Key Responsibilities to Assist with
Tenant Relations & Leasing
- Act as the primary point of contact for all tenants
- Manage tenant queries, complaints, and dispute resolution
- Conduct viewings to attract and secure suitable tenants
- Facilitate tenant move-ins, move-outs, and office changes
- Build and maintain strong tenant relationships to ensure retention
Lease & Administrative Management
- Draft, manage, and enforce lease agreements
- Monitor lease renewals, terminations, and amendments
- Ensure compliance with lease terms and office park policies
- Maintain accurate tenant records and documentation
Financial Administration
- Monitor and follow up on rental arrears
- Prepare and issue quotations for office alterations and second-hand furniture
- Assist with financial cost control
Operations & Facilities Management
- Oversee day-to-day operations of the office park
- Coordinate maintenance, repairs, and service providers
- Conduct regular inspections of buildings and common areas
- Ensure the park remains clean, safe, and well-maintained
- Collection and deliveries of products purchased
On-Site Services & Business Units
- Manage the on-site car wash operation, ensuring efficiency and service quality
- Oversee additional tenant services and facilities within the park
Staff Management
- Supervise and coordinate on-site staff (cleaning, maintenance, security, gardening)
- Monitor staff performance and attendance
- Prepare wage information and submit to HR for processing
Procurement & Stock Control
- Order and manage stock required for maintenance and operations
- Maintain stock control systems and records
- Source suppliers and compare pricing to ensure cost-effectiveness
Quotations & Space Setup
- Prepare and issue quotes for office alterations and improvements
- Provide second-hand furniture quotations to tenants
- Setup Furnished offices
- Selling second hand office furniture and goods
- Implement Health and Safety Requirements
- Coordinate approved changes with contractors and suppliers
Vendor & Contractor Management
- Obtain and evaluate quotes from service providers
- Liaise with contractors to ensure quality and timely completion of work
- Ensure all services (e.g., cleaning, pest control) are compliant and up to date
Key Skills & Requirements
- Strong communication and interpersonal skills
- Solid administrative and organizational ability
- Financial understanding (rentals, invoicing, cost control)
- Ability to manage staff and multiple service providers
- Strong problem-solving and conflict resolution skills
- Ability to work independently and take initiative
- Experience in property or facilities management (preferred)
Technical Requirements
- Proficient in Microsoft Office (Excel, Outlook, Word)
- Basic understanding of maintenance and building systems
- Valid driver’s license
Personal Attributes
- Professional and approachable
- Hands-on and proactive
- Detail-oriented and organized
- Reliable and accountable
- Customer-service driven
- Able to work under pressure and make sound decisions
Application Instructions
Interested candidates should submit:
- Updated CV
- Contactable references
- Salary expectation (optional)
- Notice period
Work Location: In person
