4 File clerk Jobs and Work in Ekurhuleni Gauteng

Invoicing Clerk (TEMP TO PERM)
The Focus Group —Johannesburg, Gauteng
- R15 000 - R20 000 a month
- Full-time
13d
Receptionist/ Debtors Clerk Role
MINING COMPANY —Boksburg, Gauteng
- R10 000 a month
Quick Apply
12d
Retirement Fund Clerk
Moore Recruitment —Rosebank, Gauteng
4d
Cost Controller
CHEP —Jet Park, Gauteng
- Full-time

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Receptionist/ Debtors Clerk Role
MINING COMPANY —Boksburg, Gauteng
Good record keeping, keeping admin/files up to date. Invoicing - Send out accurate invoices. Prepare and issue quotations on Pastel. R10 000 CTC per month*.
R10 000 a month
Quick Apply
12d

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Invoicing Clerk (TEMP TO PERM)

The Focus Group -
Johannesburg, Gauteng

Apply Now

Job Details

Full-time
R15 000 - R20 000 a month
13 days ago

Full Job Description

The Focus Group

Johannesburg, South Africa

04 August 2026

Junior / Mid

R15 000 - R20 000

Full Time

On-site

2 - 5 years

Skills

Billing

Customer Service

Data Capturing

Invoices

Industries

Accounting

Financial Services

Job Description

General Summary and purpose:

The Invoicing Clerk is responsible for the accurate and timely preparation, processing and distribution of customer invoices. The role ensures that all invoices are supported by the necessary documentation, comply with company policies and tax legislation, and are processed efficiently to support cash flow and customer satisfaction.

CORE FUNCTIONS & RESPONSIBILITIES:

Details of primary duties

1. Invoicing

Generate and process customer invoices accurately and timeously.
Verify that all pricing, quantities, discounts and tax calculations are correct.
Ensure supporting documentation (purchase orders, delivery notes, signed job cards, quotations, contracts, etc.) is complete before invoicing.
Capture invoices into SAP.
Process recurring invoices where applicable.
Ensure invoices are issued within agreed turnaround times.

2. Documentation Control

Maintain complete electronic and physical invoice records.
File supporting documentation in accordance with company procedures.
Ensure audit-ready documentation is maintained at all times.

3. Customer Service

Respond promptly to customer invoicing queries.
Resolve invoice discrepancies by liaising with Sales, Operations, Service, Dispatch and Finance.
Re-send invoices and supporting documents upon customer request.

4. Accounts Receivable Support

Assist the debtors department by providing invoice copies and supporting documentation.
Ensure invoices are correctly allocated to customer accounts.
Assist with customer statement reconciliations where required.

5. Compliance

Ensure compliance with VAT legislation and company policies.
Verify customer billing information before invoices are issued.
Maintain confidentiality of customer financial information.

6. Reporting

Prepare daily and monthly invoicing reports.
Report invoicing backlogs or system issues to management.
Assist with month-end invoicing deadlines.

7. Administration

Maintain customer billing information.
Update customer master data where authorised.
Assist with general finance administration as required.

Key Performance Indicators (KPI’s)

All invoices processed within agreed service levels.
Minimal credit notes resulting from invoicing errors.
Timely month-end completion.
Timeous customer query response.
Accurate document filing.
Compliance with company procedures.8. Documentation and Reporting

REPORTING STRUCTURE:

Reports to the Service Manager.

QUALIFICATIONS AND EXPERIENCE:

Education

Grade 12 (Matric).
Certificate or Diploma in Accounting, Bookkeeping or Finance (advantageous).

Experience

2–5 years' experience in an invoicing, accounts receivable or finance administration role.
Experience using SAP.
Experience working in a high-volume invoicing environment.

Knowledge

VAT legislation.
Basic accounting principles.
Debtors processes.
Purchase order procedures.
Customer account management.
Microsoft Excel and Microsoft Office.

Skills

High level of accuracy and attention to detail.
Strong numerical ability.
Excellent organisational skills.
Good communication skills.
Ability to work under pressure.
Time management.
Problem-solving ability.
Data capturing accuracy.
Professional customer service.

Behavioural Competencies

Integrity.
Accountability.
Reliability.
Team player.
Customer focused.
Self-motivated.
Confidentiality.
Strong work ethic.
Adaptability.

Working Relationships

Internal:

Finance Department
Sales Department
Service Department
Stores
Management

External:

Customers
Auditors

Performance Expectations

The successful candidate will consistently:

Produce accurate invoices with minimal errors.
Meet invoicing deadlines.
Maintain complete supporting documentation.
Provide excellent service to internal and external customers.
Support the company's cash flow by ensuring invoices are issued promptly.
Maintain compliance with company policies and applicable tax legislation.

Desirable Attributes

Ability to identify process improvements.
Strong analytical thinking.
Positive attitude.
Ability to work independently.
Willingness to learn new systems and processes.
Commitment to continuous improvement.

Physical requirements

Office-based position.
Occasional overtime.

HOURS OF WORK AND SALARY PACKAGE:

Working hours: 08h00 to 16h30 (Monday to Friday).
Lunch: 30 minutes daily, as well as 2 fifteen-minute tea-/smoke breaks at 10h00 and 14h00 respectively.
Basic Monthly Salary: R 15 000 – R20 000 negotiable (to be agreed and negotiated, depending on experience, etc.).
Probation period: 6 months. Benefits listed below only effective after successful completion of the probation period.
Medical aid: 50% Medical Aid contribution – Discovery Classic Saver.
Pension fund: Contribution by the company of 5.5% and 2% by the employee.
Life Insurance Cover: equivalent to 2 years annual salary.
Bonus: Discretionary annual bonus (pro rata), based on performance.
15 Days Annual leave increasing to 20 Days after year 5 of employment.
Retirement age: 60 years of age.

Company Description

Apply Now

Refine Your Search

file clerk jobs in ekurhuleni gauteng

Invoicing Clerk (TEMP TO PERM)

Receptionist/ Debtors Clerk Role

Retirement Fund Clerk

Cost Controller

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