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Contracts Coordinator

Tsebo Group -
Rustenburg, North West

Apply Now

Job Details

14 days ago

Full Job Description

About Us

Tsebo Facilities Solutions is looking for a Contracts Coordinator to support the Contract Manager by coordinating procurement, financial administration, and contract-related activities. The role ensures compliance with company policies and service level agreements while supporting efficient facilities management service delivery aligned to the contract objectives.

As a leading African Integrated Workplace Management Solutions Provider, Tsebo Solutions Group offers clients reduced costs, risk and complexities together with increased quality, efficiency and productivity. We specialise in Catering, Facilities Management, Cleaning and Hygiene, Pest Control, Protection, Energy, Procurement, Workspace Design, Engineering, Remote Camps, and more. Developing our people – the heart of Tsebo – is the foundation of our purpose. The result is a knowledgeable workforce that is in touch with every nuance of our clients’ needs. DOWNLOAD OUR ONE-PAGER to find out more about who we are in a nutshell.

Duties & Responsibilities

Procurement & Supplier Coordination

Source quotations from suppliers and prepare recommendations
Raise purchase orders and coordinate ordering processes
Maintain effective relationships with suppliers and service providers
Ensure all purchases are supported by approved quotations
Monitor supplier compliance with agreed terms and conditions

Delivery & Asset Coordination

Coordinate delivery, installation, and internal distribution of goods Inspect deliveries and ensure quality standards are met
Resolve delivery or quality issues with suppliers
Maintain accurate records (manuals, warranties, documentation)
Support asset registration and tagging processes

Financial Administration

Process invoicing in line with client agreements and timelines
Track and monitor orders daily to ensure completion
Ensure correct allocation of costs to divisions and cost centres
Support variance reporting and budget tracking (CAPEX and OPEX)
Ensure adherence to financial controls, approval limits, and cut-off dates

Contract & Compliance Support

Ensure compliance with procurement policies, procedures, and SLAs
Maintain a transparent and accurate financial tracking process
Monitor spend against budget and highlight risks
Support implementation of SHEQ and quality management systems
Ensure alignment with company and client contractual requirements

Customer & Stakeholder Engagement

Respond to client queries and provide timely resolutions
Build strong working relationships with internal and external stakeholders
Support client satisfaction initiatives and surveys
Maintain a customer-focused approach to service delivery

Reporting

Prepare and submit monthly reports within agreed timelines
Provide accurate data for client and internal reporting requirements

Skills and Competencies

MS Office Suite (Excel, Word, Outlook)
Knowledge of INFOR EAM or similar systems
Understanding of supply chain and procurement processes
Budgeting and financial administration
Knowledge of service level agreements (SLAs)
Report writing and data analysis
Contract and vendor management

Qualifications

Grade 12 (Matric) – essential
Bookkeeping or Accounting qualification (or equivalent)
Minimum 3 years’ experience in a similar role/environment

Apply Now

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