17 Facilities administrator Jobs and Work in Cape Town, Wc

Facilities Administrator
AFMS Group —Northern Suburbs, Western Cape
Administrator
Life Choices —Cape Town, Western Cape
- R7 500 - R11 500 a month
Quick Apply
5d
Sample Registration Administrator
SGS —Cape Town, Western Cape 7405
- Full-time
Quick Apply
Kronos Administrator
Melomed Private Hospitals SA —Southern Suburbs, Western Cape
- Full-time
Guesthouse Administrator
LND GUEST HOUSE —Bloubergstrand, Western Cape 7441
- R6 000 - R7 000 a month
- Part-time
Quick Apply
Facilities Coordinator
HBD Commercial (Pty) Ltd —Durbanville, Western Cape
Quick Apply
11d
Operations Administrator
Tsebo Group —Cape Town, Western Cape
6d
Maintenance Administrator
Marriott International, Inc —Cape Town, Western Cape 8000
- Full-time
Front Desk Administrator
AFMS Group —Northern Suburbs, Western Cape
Production Administrator
EDS Switchboards (Pty) Ltd —Cape Town, Western Cape
- Full-time
Quick Apply
6d
Property Administrator
The Focus Group —Cape Town, Western Cape
- Full-time
Healthcare Administrator/Receptionist - Temporary
Faircape —Tokai, Western Cape
- Part-time
Property Services Administrator
The Focus Group —Cape Town, Western Cape
- Full-time
Temp Reception & Office Administrator
Raizcorp —Cape Town, Western Cape
- R240 000 a year
5h
Electrician - Western Cape
CBRE Excellerate —Cape Town, Western Cape
13d
Performance Attribution Analyst
Ninety One —Cape Town, Western Cape
12d
HVAC Technician - Western Cape
CBRE Excellerate —Cape Town, Western Cape
13d

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Facilities Administrator

AFMS Group -
Northern Suburbs, Western Cape

Apply Now

Job Details

Permanent

Full Job Description

Key Accountabilities/ Principle
Responsibilities

PRIMARY DUTIES

Office Administration
Helpdesk / Call Centre Administration
Customer Care / Frontline Reception
Manage all contractors and suppliers
Liaise with clients regarding service requests.
Liaise with the Landlord regarding landlord related issues
Ensure all facilities related issues are attended to timeously
Ensure OHS files are reviewed monthly
Monthly invoicing
Monthly client billing

SECONDARY DUTIES

Office Administration

Collaborate with operational teams to ensure procurement activities are completed efficiently and within agreed timelines.
Provide relevant PO status reports as requested
Taking minutes for operational and Management meetings
Typing minutes for operational and Management meetings
Assist with functions and events
Perform ad-hoc administrative tasks as required

Invoices

Collect all, invoices and timesheets from contractors
Allocate and capture all invoices for payment to creditors
Sort and check Supplier Invoices, compare invoice to order and attach order to relevant invoice
Ensure address and VAT numbers on invoice are correct
Add all invoices and statements on Control Sheet
Forward to Head Office for payment

Control and Maintain Stock

Monitoring and ordering stock as necessary

Helpdesk / Call Centre administration:

Logging of all requests for service

Receive all help desk tasks from clients
Ensure all calls, however received, are logged onto the Help Desk IT system

Issuing of service requests to responsible parties

Forward all tasks to the responsible parties
Input time frame onto help desk through Task Classification
Follow up that the task was successfully allocated
Monitor Task classifications and initiate system faults for correction by IT dept.

Follow up on all tasks

Produce daily report on all requests logged on help desk for the facilities Coordinator highlighting present status
Ensure all completed tasks are closed
Highlight in-completed tasks and drive for closure
Follow up on outstanding issues
Update task status for client information
Report to onsite facilities manager

Customer Care/ Frontline Reception
Provide efficient and professional reception services to support client operations

Respond to all calls in professional manner, ensuring professional image is projected always
All telephone messages to be communicated to the intended person as promptly as possible
Ensure confidentiality of privileged information at all times

o Discretion to be applied when handing out information
o Any issues of a sensitive nature to be passed to relevant manager
o Ensure no personal or confidential information relating to staff / client to be to be telephonically or personally to any person
o Ensure no information regarding the Company financial status or client base to be telephonically or personally to any person

Deal professionally with international visitors and VIP guests
Schedule and organize meetings and appointments
Diary management and bookings for meeting rooms
Prepare for meetings by ensuring that the venue is in order
Maintain reception appearance and adherence to business etiquette, and liaise with relevant department to ensure reception facilities are fully functional
Efficient receiving of clients, contractors, and visitors
Courier facilitation
Management of deliveries and receiving
Reception security
Deal with any issues that may arise relating to reception and bring to the attention of the correct person

It should be noted that, for operational reasons, it may be necessary to perform tasks other than those described herein from time to time.

Prescribed procedures may be amended by management as and when required

Key Skills and Experience

Grade 12
Minimum 2 years' administration/reception experience
Computer literate in MS Office
Knowledge of Google Sheets and Google Meet

Advantageous Experience

Experience using CAFM systems
Experience within Facilities Management
Experience working on client sites
Knowledge of SLA-driven environments

People and Management Skills

Good telephonic skills
Good written and verbal communication skills
Ability to communicate with internal departments and personnel across all levels
Ability to provide exceptional service to all visitors, clients, and employees
Good organisational skills
Attention to detail
Strong administrative skills
Take ownership of tasks
Ability to prioritize tasks
Computer literacy skills

Key result areas

Understand role of reporting to operations and to finance.
Understand how to work with various teams to ensure client financial compliance
Understand that driving savings through the procurement function is critical
Understanding that feedback and communication is critical to success

Additional Responsibilities and Skills

The employee acknowledges that all duties performed will reflect on the client and will thus act in a professional manner at all times, as FMS is a service provider, all necessary steps need to be taken to ensure that the service has been delivered according to client requirements, and to prescribed service levels.

Interested? Submit your CV now.

All vacancies advertised by AFMS Group are in full adherence to South African labour legislation, including the Employment Equity Act, Labour Relations Act, and Basic Conditions of Employment Act.

We strive to create an inclusive workplace that values diversity and welcomes applications from all qualified individuals, regardless of race, gender, disability, or any other protected characteristic.

Our recruitment process is fair and equitable, focusing on the qualifications, skills, and experience that are relevant to each role. We ensure that all candidates are treated equally, and no discrimination will be tolerated.

By submitting your application, you consent to the processing of your personal information in accordance with the Protection of Personal Information Act 2014 (POPIA) for recruitment and hiring purposes.

For information on AFMS Group, including more information on our company culture, visit our website at www.afmsgroup.co.za.

Please note that relocation costs will not be covered.

If you do not hear from us within 14 days, please consider your application unsuccessful.

Applications to be addressed to Matthew Toontjies: [email protected]

Closing Date for applications: 09 July 2026, by 16h00

Apply Now

Refine Your Search

facilities administrator jobs in cape town, wc

Facilities Administrator

Administrator

Sample Registration Administrator

Kronos Administrator

Guesthouse Administrator

Facilities Coordinator

Operations Administrator

Maintenance Administrator

Front Desk Administrator

Production Administrator

Property Administrator

Healthcare Administrator/Receptionist - Temporary

Property Services Administrator

Temp Reception & Office Administrator

Electrician - Western Cape

Performance Attribution Analyst

HVAC Technician - Western Cape

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