Location: Remote
Engagement: Independent Contractor (Remote)
Working Hours: 8:00am – 6:00pm UK time (or equivalent in your time zone), Monday - Friday
Reports to: Managing Director
Initial Review Period: 3 months
Compensation: £600 per month
About Portfolio Property Partners
Portfolio Property Partners is a UK-based property investment and development company and a subsidiary of RJ Investments Group. The company focuses on acquiring, developing, and managing high-quality real estate assets. We work closely with investors, lenders, solicitors, agents, and industry professionals to identify opportunities, complete successful transactions, and deliver strong investment outcomes.
As we continue to scale, we are building a highly organised remote operations function to ensure deals progress efficiently, communication is seamless, and no detail is missed.
About the Role
We are seeking a highly organised and proactive Operations Assistant to support the day-to-day running of our property investment and development business.
This is a central coordination role, responsible for keeping property transactions, acquisitions, sales progression, and operational workflows moving smoothly. You will work closely with the Property Acquisition Director and act as a key point of coordination between internal systems and external professionals.
The role combines property deal coordination, transaction management, executive support, and operational administration. It is ideal for someone who thrives in structured environments, enjoys following up with professionals, and takes ownership of keeping multiple moving parts on track.
Key Responsibilities
Property Acquisitions & Deal Sourcing
- Shortlist property deals based on defined acquisition criteria.
- Analyse opportunities and maintain sourcing records and deal trackers.
- Liaise with estate agents to gather information and submit enquiries or offers.
- Maintain structured records of all active and potential deals.
- Support the Director in identifying and progressing viable opportunities.
Transactions & Sales Progression
- Manage transaction checklists for all accepted offers from instruction to completion.
- Coordinate with solicitors, brokers, lenders, surveyors, and estate agents.
- Chase outstanding documents, updates, and key milestones.
- Track progress through exchange and completion.
- Identify delays, risks, or bottlenecks early and escalate appropriately.
- Maintain accurate and up-to-date transaction records and trackers.
Executive & Inbox Support
- Manage and organise the Property Acquisition Director’s inbox.
- Filter, prioritise, and respond to professional communications where appropriate.
- Act as a first point of contact for external stakeholders.
- Schedule calls, meetings, and follow-ups with key contacts.
- Ensure urgent actions are identified and progressed promptly.
Investor & Partner Coordination
- Support onboarding of JV partners and investors.
- Assist in preparing investor updates on project progress and milestones.
- Maintain accurate records of investor communications and agreements.
- Ensure transparency and professionalism in all investor interactions.
Operations & Administration
- Maintain structured digital folders for all projects and transactions.
- Track invoices, receipts, and key financial documents.
- Update spreadsheets, CRMs, and operational trackers.
- Prepare weekly progress reports and action lists for review.
- Ensure systems, processes, and documentation remain organised and up to date.
Systems & Process Improvement
- Support the development and refinement of SOPs across the business.
- Identify inefficiencies and suggest improvements to workflows.
- Help implement tools, templates, and systems to improve operational efficiency.
- Contribute ideas to improve deal flow, communication, and tracking systems.
What We Are Looking For
We are looking for someone who is naturally organised, detail-focused, and proactive. You should be confident communicating with professionals, comfortable managing multiple priorities, and committed to ensuring nothing is missed.
Essential Skills
- Strong organisational and time management skills.
- Excellent written and verbal communication.
- High attention to detail and accuracy.
- Ability to manage multiple tasks and deadlines.
- Confident following up with external professionals.
- Experience managing documents, trackers, and operational systems.
- Proficiency in Microsoft Office and Google Workspace.
- Comfortable working independently in a remote environment.
- Strong sense of accountability and ownership.
- Professionalism and discretion when handling sensitive information.
Desirable Experience
- Experience in property, real estate, construction, legal, or financial services.
- Experience in operations coordination, executive support, or project coordination.
- Familiarity with CRM systems or project management tools.
What We Offer
- Competitive monthly compensation.
- Performance-based bonuses linked to successful acquisitions.
- Fully remote working environment.
- Opportunity to work closely with a senior property executive.
- Exposure to property acquisitions, deal structuring, and investment processes.
- Long-term opportunity to grow with a scaling property business.
- Clear systems, structure, and defined responsibilities.
How to Apply
If you are highly organised, proactive, and enjoy keeping deals and operations moving smoothly, we would love to hear from you.
Please submit your CV along with a short cover letter outlining your relevant experience and why you would be a strong fit for this role.
Pay: R12 000,00 - R13 000,00 per month
Work Location: Remote
