Phoenix Marine Manufacturing is seeking an experienced, committed, and dedicated GRV Clerk to join our team. We are looking for a detail-oriented professional with strong administrative and verification skills who can ensure the accurate processing of stock receipts while maintaining strict internal controls and compliance standards.
The successful candidate will play a critical role in safeguarding inventory accuracy, preventing losses, and ensuring all goods received are properly documented and processed. To maintain effective internal controls and reduce the risk of inventory shrinkage, errors, and fraud, the GRV Clerk must remain independent of the physical receiving, offloading, and inspection of deliveries
Key Responsibilities include but are not limited to
Documentation Review
- Receive and review supplier invoices, delivery notes, waybills, and supporting documents from the warehouse or receiving department.
- Ensure all documentation is complete and accurately reflects the goods received.
Verification of Deliveries
- Verify that goods received correspond with approved Purchase Orders (POs), delivery notes, and packing slips.
- Confirm quantities, product descriptions, unit measurements, and specifications are accurate.
Purchase Order Matching
- Perform three-way matching between Purchase Orders, supplier invoices, and delivery documentation.
- Verify quantities, unit prices, discounts, and agreed terms before processing.
Goods Received Voucher (GRV) Processing
- Accurately capture and process Goods Received Vouchers (GRVs) on the Wazi system.
- Ensure all stock receipts are recorded promptly and correctly.
Discrepancy Management
- Identify shortages, damages, over-deliveries, incorrect items, and pricing variances.
- Escalate discrepancies to the relevant buyer or procurement representative for resolution.
- Maintain a discrepancy register to monitor and track resolution times.
- Process credit requests and supporting documentation where required.
Record Keeping & Compliance
- Maintain accurate filing of GRVs, invoices, delivery notes, and supporting documentation.
- Ensure records are readily available for audits, stock investigations, financial reporting, and internal control reviews.
- Adhere to company policies, procedures, and internal control requirements.
Key Controls
- No involvement in the physical receiving, counting, or offloading of stock.
- All GRVs must be supported by valid Purchase Orders and delivery documentation.
- Discrepancies must be documented and resolved before final processing where applicable.
- Ensure accurate and timely system capturing to maintain reliable inventory and financial records.
- Clear the outstanding GRN report daily.
Minimum Requirements
- Proven experience as a GRV Clerk, Receiving Clerk, Inventory Clerk, or similar role.
- Strong understanding of inventory control procedures and goods receiving processes.
- Experience with ERP or inventory management systems
- Excellent attention to detail and accuracy.
- Strong administrative and record-keeping skills.
- Ability to identify discrepancies and follow through on resolutions.
- Good communication and problem-solving skills.
- Proficient in Microsoft Office, particularly Excel.
- Ability to work independently while maintaining high levels of integrity and accountability.
We are seeking a candidate who is:
- Experienced in GRV and inventory administration.
- Highly committed and dependable.
- Dedicated to maintaining accuracy and strong internal controls.
- Organized, methodical, and deadline-driven.
- Honest, professional, and able to handle confidential information responsibly.
Ability to commute/relocate:
- Atlantis, Western Cape: Reliably commute or planning to relocate before starting work (Required)
Application Question(s):
- Are you a South African citizen?
- What is your expected monthly salary should you be successful?
- What would your notice period be?
- What is the reason you are looking for other work opportunities?
- Do you have a criminal record?
- If successful, reference and criminal checks will be done, do you have any concerns?
- Are you under debt review or have any defaulted accounts?
- What is your availability to conduct an interview?
- Have you ever been dismissed from a role - if yes please elaborate?
- The role is based in Atlantis, and the working hours are 07h30 – 16h30. Are you comfortable making the commute?
Education:
- High School (matric) (Required)
Experience:
- GRV : 2 years (Preferred)
- ERP systems: 2 years (Preferred)
Work Location: In person
