1.- Productivity
- Evaluate site performance against standards and assess the validity of any standard adjustments and initiate change process
- Assess the inherent risk for an under recovery and identify and recommend appropriate mitigating action to minimise the impact for the site
- Identify applicable short interval controls, initiate and monitor corrective actions
- Evaluate improvement, escalate root cause analysis, facilitate the decision making and implementation process
- Ensure alignment of site standards to the group standards
- Evaluate and present standard review changes with relevant supporting motivations which includes financial impact and ensure implementation
- Evaluate implementation of business unit actions and assess possible site impact and escalate as required
- Define Financial R&R;'s for non-financial managers [production and service departments]
- Develop plant management financial competencies / capability in plant
- Interpret results of productivity measurements, propose optimal practices for the site and measure the implementation and results thereof.
2.- Quality
- Ensure proper controls and processes and to manage the governance of the cost of quality on site
- Validate and approve of write offs [analysis of reasons]
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Review and manage impact of Non-conformance write offs and escalate to relevant stakeholders
Escalate issues to the plant management team and other stakeholders [e.g. procurement, COE, Excise and customs]
Review and sign off approval of cost of rework
Assess and validate information, escalate and lodge complaint through the complaints process, track the progress of the process and the subsequent financial entries.
3.- Manage Budgets
- Validate master data for the site and escalate to the SRB for changes
- Provide the budget guidelines and framework for each business unit
- Consolidate and present the site budget
- Monthly manage the sites budget
- Evaluate site capital requirements in line with the 5-year plan and current business requirements
- Approve the release of the funds in the months budgeted for
- Assess the impact of the escalation of uncontrollable and controllable costs within the site and identify opportunities and propose mitigating actions to plant management to minimize the impact
- Consolidate and evaluate the forecasted financial performance for the site based on the current business climate
- Evaluate and approve the proposed RCCP
- Review and approve the overhead calculations
- Assist the site manager to compile the sites business plan [short and long term] present for approval and monitor the execution of the plan.
4.- Management Accounting
- Manage actual cost of materials on site
- Assist site manager to develop KPI dashboard for approval, evaluate the relevance of the KPI's dashboard and track performance
- Review and approve site master data and any proposed changes
- Consolidate, analyse and present the sites monthly financial results, provide relevant reasons for deviations and take appropriate actions
- Compile relevant information in an understandable manner for specific target groups
- Approve reconciled provision accounts, ensure relevance of the provisions made and or reversals
- Sign off on NPD financial inputs
- Participate in NPD project team and provide relevant inputs
5.- Financial Accounting
- Evaluate and ensure financial decisions comply with IFRS requirements
- Ensure that all financial statements comply to IFRS [if appropriate to the role]
- Sign off petty cash
- Escalate obsolete stock or fixed assets to plant management and FM Production as required
- Communicate obsolete stock and fixed assets to relevant COE's for possible re-allocation or write offs
- Escalate and tracking of long outstanding accounts payable issues to the hive
- Review relevant site ICC's monthly, identify mitigating controls and corrective actions and provide feedback to plant management and obtain sign off. Where applicable escalate issues to COE
- Liaise with external auditors and relevant site stake holders
- Prepare information for input to Head office tax department for calculation
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Validate the correctness of tax journals in final trial balance [if appropriate to the role]
Assess and validate information, escalate to COE's to lodge insurance claims through the claims process, track the progress of the process and the subsequent financial entries8.- Logistics and International logistics
Ensure governance around routing costs i.e., inbound and inter plant.
- Evaluate the cost of export logistics costs models.
- Optimise financial allocation of logistics processes.
9.- Excise & Customs Management
10.- Manage Corporate Governance & ICT
- Enforce financial, IT controls and Materials Control policies, procedures & SOP's in line with good corporate governance principles & practices
- Evaluate the adequateness of the IT governance structure, test the site survival kit and escalate to ICT department
- Ensure all the relevant legislations are complied with and escalated to plant management and COE for possible risk of non-compliance
- Ensure all the relevant financial legislations are complied with and escalated to plant management and COE for possible risk of non-compliance
- Manage business information systems [ICT, MRP and MES]
- Ensure all governance policies and procedures are updated and documents are available
- Participate in cross site audits and stock takes.
11.- Manage of Physical/Fixed Assets
- Ensure completeness, validity and accuracy of the site’s asset register
- Sign off on all physical asset disposals and ensure no assets on asset register have an impairment risk
- Sign off on all capitalised assets and verify validity of assets under construction
- Manage the capital funding and approval of capital and abnormal maintenance requests
- Manage small Capex funding and approval
- Ensure the sites total asset register is verified and validated annually
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Ensure that all Capital requests motivated on ROI is tracked until payback achieved and evaluate against original ROI motivation and explain deviations
Ensure management and safe guarding of assets during installation and insurance risks are addressed
12.- Personnel Costs
- Ensure that the consolidated labour productivity tracker is valid and complete for the site with relevant variance explanations and actions
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Validate RCCP plans and advise on changes to meet labour productivity targets
Investigate casual labour deviations for possible inefficiencies or changes to routings and implement corrective actions where required.
13.- Planning Production
- Evaluate cost of production plan presented and approve unplanned / unbudgeted costs Investigate and motivate the deviations from approved plan
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Liaise with master data, NPD, product costing and excise departments to ensure correctness of information [cost of trials / new product development and commissioning]
Evaluate cost and challenge motivations of demurrage costs and transport claims, action taken and the reoccurrence thereof.
14.- Procurement
- Liaise with applicable business partner [COE procurement or Standards review board] and provide credible information to motivate changes to contracts and outline agreements
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Evaluate ICC's and ensure effective mitigating controls in place for procurement noncompliance reoccurrences
Sign off the completed scrap tender process and ensure compliance to the scrap tender procedure
15.- Manage Stock
- Ensure governance of overall stock management is aligned to corporate policy, evaluate deviations and ensure corrective actions or mitigating controls are in place [bulk, dry goods, bottled and engineering spares/ consumables]
- Manage the stock take process and frequency and evaluate and approve stock take variances after validation of reasons and identification of remedial action
- Evaluate the stock conversion cycle, investigate root causes and stock write off risks
- Ensure block stock managed proactively and possible write offs are escalated to the SC Finance COE
- Liaise with applicable business partners [COE SHREQ and SC Finance] and provide credible information to motivate provisions for write off's and write off
- Ensure governance of sub-contracting stock and stock process
- Approve the reconciliations and liaise with external auditors to provide stock roll forward reconciliation
- Review and approve the stock write off's and escalate to SC Finance COE
- Review and approve stock write off and escalate to the SC Finance COE
- Ensure excess loss is correctly processed and necessary escalation process followed
- Review the validity of the long-term stock models
- Monitor ZQM 22 reports, evaluate the root cause analysis, solutions and the preventative actions taken / planned.
16.- Manage Project/Change
- Provide financial information and support special projects
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Manage, facilitate and implement financial change interventions
Tracking and validation financial benefits of Continuous improvement projects.
17.- Manage Administration
18.- Manage Business Strategy
- Validate the financial impact and affordability of the site business plan and ensure alignment to the SC strategy
- Develop the balanced score card to ensure that the execution of site business plan can be monitored.
19.- Manage Employee Relations
20.- Manage Performance
- Manage financial team performance and business partnering role
- Recruit and select employees
- Update and manage EPMS performance
- Manage own performance and IDP
- Develop and manage IDP’S for employees / direct reports
- Mentor and coach employees
- Counsel employees on poor performance
- Manage records on "My HR".
21.- Collaboration
