2 Secretary Jobs and Work in Stellenbosch Western Cape

Secretary/ Administrative Coordinator
Sanlam —Bellville, Western Cape
1d
FINANCE & ADMIN: Finance/Sales Administrator & Executive PA
HG Molenaar —Paarl, Western Cape
3d

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Secretary/ Administrative Coordinator

Sanlam -
Bellville, Western Cape

Apply Now

Job Details

Permanent
1 day ago

Full Job Description

Who are we?

Sanlam Life and Savings (SLS) is focused on serving our retail and corporate clients in South Africa and further developing our strategic advantages in the South African market. Sanlam Life and Savings consists of the following business units Retail Mass, Corporate, Risk and Savings, Glacier and various business enabling functions. The Sanlam Life and Savings Office provides strategic direction, coordination and support to the four clusters, as well as performing governance oversight that includes assurance provided by second line of defense functions in SLS, to enable us to meet our business objectives.

Role Description

The successful candidate will provide comprehensive secretarial, administrative, coordination, and stakeholder support to the Actuarial Human Capital function, actuarial students, senior management, and broader business stakeholders. The role is responsible for supporting the efficient administration of actuarial study programmes, training and development activities, office operations, meetings, travel arrangements, communication, and general business support. This position serves as a key liaison between internal stakeholders and contributes to the smooth functioning of the department through proactive planning, coordination and administrative excellence.

What will you do?

Responsibilities will include, amongst others, the following:

Secretarial and Executive Support

Provide comprehensive secretarial and administrative support to the department leadership and broader team.
Manage diaries, schedules, email correspondence, and meeting logistics.
Organise and coordinate meetings, workshops, training sessions, presentations, and virtual events.
Coordinate travel arrangements, accommodation bookings, and related logistics.
Manage general office administration and provide support across departmental activities.

Actuarial Student and Training Administration

Assist with the coordination and administration of matters relating to actuarial studies within Sanlam.
Provide administrative support for actuarial student programmes, bursaries, study schemes, and development initiatives.
Support the maintenance of accurate records and data relating to actuarial students, bursary holders, and study progress, ensuring data integrity and appropriate record keeping.
Assist with stakeholder communication and coordination between actuarial students, universities, ASSA, line managers, and other relevant parties.
Provide administrative support for training and development activities, including scheduling, logistics, communication, and record management.
Assist with reporting, governance, and compliance-related administrative requirements associated with actuarial student and learning programmes

Financial and Administrative Support

Process invoices, payment requests, and proof of payment documentation.
Support procurement activities, including the ordering of promotional, training, and office-related items.
Assist with service requests and administrative workflows.
Maintain filing systems, databases, and departmental records.

Communication and Stakeholder Management

Build and maintain effective relationships across all levels of the organisation.
Communicate professionally with students, management, service providers, vendors, and external partners.
Support communication, engagement, and employer branding activities where required.

General Support

Provide administrative assistance to HC and senior managers
Assist with special projects, events, and ad hoc initiatives.
Contribute to continuous improvement of administrative processes, systems, and service delivery.

What will make you successful in this role?

Qualifications

Relevant Tertiary qualification

Experience

Minimum of 6 years' experience in a secretarial, executive assistant, administrative support, or office administration role.
Proven experience coordinating meetings, travel arrangements, events, documentation, and stakeholder engagements.
SAP Finance is to make payments (Advantageous)
Experience in office administration, record management, and maintaining confidential information.
Experience supporting multiple senior managers or teams will be advantageous.
Exposure to training administration, learning and development, bursary administration, or student support programmes will be advantageous.
Familiarity with actuarial studies, professional development programmes, or the financial services industry will be beneficial.

Knowledge and Skills

Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Proficiency using SAP Finance for payments (Advantageous)
Ability to prepare professional presentations, reports, and meeting documentation.
Strong administration, coordination, and organisational skills.
Knowledge of document management and record-keeping practices.
Financial administration experience, including invoice and payment processing.
Familiarity with service request systems and travel booking processes would be advantageous.
Strong data management skills with a focus on quality and accuracy

Personal Attributes

Communicates effectively - Contributing independently

Plans and aligns - Contributing independently

Action orientated - Contributing independently

Optimises work processes - Contributing independently

Build a successful career with us

We’re all about building strong, lasting relationships with our employees. We know that you have hopes for your future – your career, your personal development and of achieving great things. We pride ourselves in helping our employees to realise their worth. Through its five business clusters – Sanlam Fintech, Sanlam Life and Savings, Sanlam Investment Group, Sanlam Allianz, Santam, as well as MiWay and the Group Office – the group provides many opportunities for growth and development.

Core Competencies

Cultivates innovation - Contributing independently

Customer focus - Contributing independently

Drives results - Contributing independently

Collaborates - Contributing independently

Being resilient - Contributing independently

Turnaround time

The shortlisting process will only start once the application due date has been reached. The time taken to complete this process will depend on how far you progress and the availability of managers.

Closing date: 20 July 2026

Our commitment to transformation

The Sanlam Group is committed to achieving transformation and embraces diversity. This commitment is what drives us to achieve a diverse, inclusive and equitable workplace as we believe that these are key components to ensuring a thriving and sustainable business in South Africa. The Group's Employment Equity plan and targets will be considered as part of the selection process.

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secretary jobs in stellenbosch western cape

Secretary/ Administrative Coordinator

FINANCE & ADMIN: Finance/Sales Administrator & Executive PA

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