11 Agent office Jobs and Work in Silverton, Gauteng

Adams and Adams
Adams Adams —Pretoria, Gauteng
- Full-time
1d
Associate External Relations Officer
United Nations High Commissioner for Refugees (UNHCR) —Pretoria, Gauteng
- Full-time
2d
CALL CENTRE MANAGER – LEGAL RECOVERIES
Ergasia Placements —Pretoria, Gauteng
- R30 000 - R32 000 a month
12d
IT Service Desk Agent
Disruptive IT —Centurion, Gauteng
- R11 000 a month
- Temporary
Quick Apply
Marketing Manager
Broll Property Group —Pretoria, Gauteng
Residential & Commercial Specialist
North Point Reality Group —Montana, Gauteng
- R250 000 - R800 000 a month
- Full-time
- Remote
Quick Apply
DEVELOPMENT MANAGER
Eskort Pty Ltd —Irene, Gauteng
Supervisor: Direct Marketing
AVBOB —Centurion, Gauteng
- Full-time
Sales Representative
Blue Label Telecoms —Pretoria, Gauteng
- Full-time
Sales Representative
Eskort Pty Ltd —Irene, Gauteng
12d

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Adams and Adams

Adams Adams -
Pretoria, Gauteng

Apply Now

Job Details

Full-time
1 day ago

Full Job Description

The Secretary role provides high-level administrative and secretarial support to attorneys and professionals within the Trade Mark Prosecution team, ensuring the efficient and compliant management of trademark filings, renewals, and prosecution processes across jurisdictions.

This role contributes to the smooth running of client matters by maintaining accuracy, meeting critical deadlines, and supporting high service delivery standards.

Job Function

Trade Mark Prosecution Support:

Prepare, format, and file trademark applications (local and international where applicable)
Manage prosecution workflows including filing new applications, responses to office actions and renewals and recordals
Liaise with trademark offices, foreign associates, and clients regarding filings and status updates
Assist in preparing documentation for oppositions, hearings, and appeals (administrative support)

Diary and Deadline Management:

Maintain and monitor critical trademark deadlines using docketing systems
Ensure all statutory and client deadlines are accurately recorded and met
Proactively follow up on outstanding actions and instructions

Document Preparation and Administration:

Draft routine correspondence, emails, and basic legal documents
Prepare reports, schedules, and status summaries for clients
Maintain accurate and up-to-date electronic and physical filing systems
Ensure compliance with firm templates and quality standards

Client and Stakeholder Interaction:

Professional point of contact for internal and external stakeholders
Communicate with clients regarding status updates, instructions, and documentation requirements
Liaise with foreign counsel and agents on international matters

Billing and Financial Administration:

Capture time entries where required
Assist with billing processes, including preparing invoices and following up on approvals
Monitor disbursements (e.g., filing fees, renewal fees)

Systems & Process Compliance:

Utilize IP management/docketing systems effectively (e.g., Patricia, CPA, IP Manager)
Ensure compliance with internal procedures, regulatory requirements, and best practices
Maintain confidentiality and data integrity at all times

Skills and Knowledge:

Demonstrates a high level of initiative, proactively identifying tasks, anticipating needs, and taking appropriate action without prompting
Strong ability to prioritise tasks and manage competing demands, responding to urgent matters promptly and efficiently
Able to work independently with minimal supervision while consistently meeting deadlines in a high-pressure environment
Strong administrative and organisational skills, with the ability to manage documentation, processes, and workflows effectively
Flexible and adaptable with regard to working hours, particularly in response to operational demands and critical deadlines
Excellent written and verbal communication skills, with the ability to engage professionally with clients, colleagues, and external stakeholders
Proficient in Microsoft Office Suite (Word, Excel, Outlook), with the ability to produce high-quality documents and manage information efficiently
Typing speed of 60+ words per minute with strong accuracy and attention to detail

Qualification (s):

Matric
Secretarial/Administration qualification preferred

Experience:

- 3 - 5 years in a legal secretarial role, preferably in IP/Trademarks

Apply Now

Refine Your Search

agent office jobs in silverton, gauteng

Adams and Adams

Associate External Relations Officer

CALL CENTRE MANAGER – LEGAL RECOVERIES

IT Service Desk Agent

Marketing Manager

Residential & Commercial Specialist

DEVELOPMENT MANAGER

Supervisor: Direct Marketing

Sales Representative

Sales Representative

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