Key responsibilities include the following:
Accountable for compilation and management of the Annual Operational and Capital Budget requirements for infrastructure maintenance Unit.
Consultation with relevant Stakeholders to develop a budget for the infrastructure maintenance projects.
Maintain Cost Effective Financial Management and Departmental Compliance as per the Universitys Policies and Procedures
Establishment of Contingency Plans to reduce Financial Risk and business continuity.
Identify key Stakeholders (Internal & External) and strengthen stakeholder engagement across faculties, schools, departments and Contractors etc
Establish regular monthly or quarterly meetings and updates with faculties, schools and departments representatives to improve service delivery and clients requirements.
Update all relevant stakeholders on policy and procedural guidelines to be followed in the execution of operational deliverance to ensure adherence to guidelines and standard operating procedures.
Formulate and implement best practice policies and standards operating procedures.
Establish Inter-Departmental Engagement Processes and related SLAs.
Establish Planned and Reactive Maintenance Processes to minimize downtime and increase asset utilization effectiveness.
Ensure that Management Information System is in place to support Operational Requirements.
Ensure Business Continuity and Contingency Plans are developed and implemented.
Contract Management.
Identify and report on new service requirements within the various areas of responsibility.- Procurement of services related to areas of responsibility as per the Universitys Procurement Process.
- Participate in the full tender process as a member of the tender committee.
- In collaboration with the Procurement Division, initiate and conclude various contracts negotiations and evaluations.
- Ensure effective management of Service Providers as per SLAs
Consult with the relevant OHS officer and/or GMR office on a regular basis regarding all compliance aspects and ensure that any necessary remedial work is carried out promptly
Implement digitized management system and reporting framework to the Director.
Management of delegated staff as per the Universitys HR Policies and Processes.
Set out Performance Outputs and Measurements for each direct report as per the university API process.
Effective management of poor or non-performance of staff.
Effective management of Disciplinary Issues as the Universitys Disciplinary Code/Code of Conduct, with the help of HR/ER Office.
Ensures continuous Training and Development of team members and self.
Enforce compliance with statutory requirements (e.g., Occupational Health and Safety Act.
Advise and recommend operations as and when needed.
Perform duties as per the delegated mandate.
Requirements:
Grade 12
Degree in Engineering - Electrical or Mechanical
Professional registration with ECSA
Relevant Post Graduate qualifications will be an added advantage
10 years experience in infrastructure Maintenance within a built environment at a Senior Management Level
Technical Competencies
Exposure in multifunctional Operational Facilities Management environment
Contract Management
Project Management
Experience in Infrastructure Risk Management
A Government Certificate of Competence (GCC Factories Certification)
Property Management Strategies
Experience in the implementation of integrated management Systems
Experience in applying engineering principles in the design, operation, and maintenance of infrastructure within the facilities management sector.
Experience in Computerized Maintenance Management Systems such as Archibus, Maximo, SAP PM, Pragma, etc.
Experience in asset management and condition assessment
Good understanding of the national green and building standards, including SANS10400.
Competencies (Knowledge, skills, and behavior)
Courage and Decisiveness
Leading Transformation
Strategic Agility
Business Acumen
Customer Focus
Relationship management
Results Orientation
Computer skills (Microsoft office)
Compliance/Statutory Requirements (Knowledge, Understanding and or training)
Occupational Health and Safety Act (OHSA)
National Building Regulations
SANS
Municipal By-Laws
Any other relevant Legislation
