The purpose of the role is to perform all financial functions, including the review of the financial information, performing accounting functions, attending portfolio management meetings, preparation of budgets and assisting the finance manager with any accounting or other financial functions.
Compile a complete budget for the portfolio allocated.
1. Consult with all relevant departments i.e. Leasing, Repairs and Maintenance, etc. In order to compile a budget.
2. Analyze the budgets to ensure that it is complete and reasonable in comparison to prior or current years.
3. Ensure that the budget is in the correct format and uploaded correctly.
Perform an accounting function by processing journal entries and compiling monthly management packs
1. Review the entire General Ledger for each property for completeness and accuracy.
2. Perform month and year-end procedures, e.g. raise accruals and prepayments, provide for depreciation/amortization, bad debts provisions, R&M WIP provisions, etc.
3. Understand and prepare VAT apportionment journals for mixed and residential buildings
4. Reconcile general ledger accounts, e.g. fixed assets, investment property, lease & tenant installation costs, etc. to supporting schedules.
5. Obtain reasons for variances between the budgets and actuals from relevant stakeholders.
6. Updating of monthly budget forecast.
7. Attend each Portfolio meeting and provide assistance/information to portfolio managers and property managers to enable them to perform their function efficiently.
8. Prepare and present monthly stakeholder packs for portfolio meeting.
9. Maintain the monthly working papers where applicable.
10. Prepare adjustment accounts on sale of properties.
Interim period & year end preparation
1. Calculate the current and the deferred tax calculation, when required
2. Assist to perform property valuations (Annually). Perform comparison to external valuations and resolve differences.
3. Draft financial statements using Caseware/Draftworx (annually).
4. Review the financial statements for accuracy.
5. Assist in generating the relevant reports to enable disclosures in the financial statements/integrated report
Preparation for the annual audit
1. Prepare the working papers required for the annual audit.
2. Attend to Auditor’s questions and queries during the audit.
3. Correction of opening balances after audited financial journals have been done.
4. Drafting of annual financial statements.
Attend to all taxes and VAT requirements during the year
1. Complete calculations of provisional taxes.
2. Submit the tax returns for provisional taxes.
3. Complete the final tax return and make the necessary payments.
4. Attend to all tax queries received from SARS within the prescribed timelines.
5. Prepare and submit monthly VAT returns.
6. Where the VAT Administrator compiles the returns, review the work conducted by the VAT Administrator, and ensure that the VAT return reconciles to the General Ledger and investigate any differences.
Team work
1. Assist various stakeholders with adhoc finance related requirements.
Working conditions:
Office Based. Limited travelling might be required.
Qualifications & Experience:
1. BCOM Financial degree with major in Accounting required.
2. Completed Articles at an Audit Firm or Accounting Firm (SAICA, SAIPA) required.
3. Experience in management accounting, i.e. budgeting, monthly management accounts, forecasting required.
4. Experience in Property and investments will be an advantage.
Skills & Knowledge Required:
1. Knowledge of IFRS and IFRS for SMME’s required
2. Sound Management Accounting abilities e.g. budgeting, monthly management accounts, forecasting, accruals and prepayments.
3. Experience with drafting financial statements required. Knowledge of Draftworx/Caseware preferred.
4. Knowledge of company tax, provisional tax and VAT and experiencing in completing returns, would be an advantage
5. MS Office skills:
a. MS Excel - Advanced
b. MS Outlook – Basic
c. MS Teams – Basic
6. Basic knowledge of MDA preferred
Personal Attributes:
1. Problem solving – find solutions for resolving problems
2. Reality testing and analytical thinking – be objective; see things as they really are.
3. Impulse control – resist or delay impulse to act.
4. Flexibility – adapting emotions, thoughts and behaviors.
5. Stress tolerance – coping with stressful situation.
6. Interpersonal relationships – building mutually satisfying relationships.
7. Empathy – understanding & appreciating how others feel.
8. Independence – be self-directed and free from emotional dependency.
9. Assertiveness – communicating feelings and beliefs; being non-offensive.
10. Social confidence – be self-assured and at ease with people in all types of social situations.
11. Persuasion – negotiating, selling, influencing and attempting to persuade people or trying to change the point of view of others.
12. Multitasking – dealing with several activities at a time, enjoy being given new tasks before they have finished another.
13. Teamwork – cooperation with others, good-natured attitude and encouraging people. Being able to train and to lead.
14. Persistence – sticking with tasks, not giving up, dislike leaving things unfinished.
15. Rule following – adhere to rules and strictly follow work regulations.
16. Attention to detail – focus on detail, strive for perfection and be well organized.
17. Effective communication – effectively communicate and present in meetings
