At RCL FOODS we see and do things differently, we think bigger, work smarter and as a team collectively work towards achieving our ambition, to Grow What Matters!
RCL FOODS is on the hunt for a Debtors Clerk to join our Commercial team in Pretoria West.
The successful incumbent will be responsible for controlling designated debtors accounts and to ensure a sound debtors administration system for designated accounts at the business units.
1. To manage manage debtors accounts
- To manage and oversee specified debtors (Pre-paid and Drivers) accounts for Pretoria Business Unit viz. Boerstra and all its Depots.
- To take charge of all Pretoria Business Unit’s debtors queries and oversee and manage the Chainstores Claims Master Lists on the Remote Desktop for all units/depots. ? To do initial investigation to see if credit is due
- Update the tracker with all queries that are resolved and new queries received to always have an up-to-date tracker.
- Price related queries must be captured by Debtors Clerk, irrespective if we charge the driver or not.
- To prepare and send monthly accurate statements to all pre-paid accounts and manage the Age Analysis.
- Reviewing age analysis for prepaid customer to ensure all balances are in credit.
- To allocate all EFT payments from the cashbook for prepaid accounts.
- To allocate all driver deductions payments from payroll timeously.
- To communicate and create reasonable time frame for debtors queries to be resolved on time and to make necessary follow-ups.
- In an event whereby debtors’ queries are resolved and different drivers on the routes, the debtors’ clerk must ensure that Adjustments/Sundry transactions are processed on the same date for the Driver Recon to be correct, accurate and up to date.
- Ensure a workflow approval before processing adjustments. (Van- sheet controller – first approver and second approver is Accountant or Finance Manager - FM
- All debtors’ queries with price differences must be processed by the debtors’ clerk and those with the same price to be processed by relevant van-sheet clerk.
- Irregularities must be reported to the Finance manager
- Ensure that customer queries on designated accounts are resolved timeously.
- Check pre-paid accounts balance regularly.
- In an event whereby many claims must be downloaded from the respective portals, the debtor’s clerk may request assistance from the receptionist to download claims and email them to him/her.
- 2. Debtors File
- Ensure that designated debtors files are updated with all filing as required.
- 3. To assist FA with ADHOC administrative duties
- Ensure that all adhoc duties are performed to the satisfaction of the FM
- Processing GRNs and send invoices to baking creditors for Finance department suppliers.
- Check summary of pig farmers sales back to signed delivery notes and pass on to Telesales to generate an invoice.
- 4. Syspro System Maintenance Functions
- Open of new COD and Pre-Paid accounts
- Open of new Driver Code(s)
- Open of new Route(s)
- Updating of any changes on the routes.
- Capturing drivers as Default drivers on route(s)
- Attaching and Detaching of accounts on routes due to Operational reqiurements
Grade 12 Bookkeeping or accounting qualification will be an added advantage.
3-5 years working experience in debtors administration.
