9 Admin clerk Jobs and Work in Paarl Western Cape

A permanent vacancy exists for a Creditors Clerk at our Paarl Office. The position will report to the Creditors Supervisor. The main purpose of the position is to make sure that the accounts payable are done timeously.

The successful candidate must have:

Grade 12 – minimum requirement
5 + years relevant experience
Working knowledge of an ERP system
Proficiency in Excel is essential
Numerical accuracy
Ability to meet strict deadlines
Strong Administrative skills: Organised, methodical and attentive to detail
Ability to work without supervision and under pressure
Strong interpersonal and communication skills to liaise professionally with personnel at all levels

Primary tasks include:

Process supplier invoices accurately and timeously, ensuring compliance with company policies and tax requirements
Capture local and foreign supplier invoices on the ERP system
Match purchase orders, invoices, and goods received notes (3-way matching)
Reconcile supplier statements, purchase orders, suspense, freight, and creditor accounts
Follow up daily on invoice, statement, and payment discrepancies with suppliers and internal departments
Prepare and process payment runs in line with approved procedures and payment terms
Request and manage supporting documentation, including invoices, PODs, and import-related documents
Capture and reconcile freight forwarder invoices and import-related costs accurately
Assist with foreign payments, including exchange rate confirmations and required documentation
Maintain accurate vendor master data and logistics spreadsheets
Handle supplier and internal queries regarding invoices and payments
Monitor creditor balances to ensure adherence to payment terms and deadlines
Prepare reports on outstanding creditors and support month-end closing activities
Maintain orderly filing and documentation for audit and record-keeping purposes
Support internal and external audit requests by providing relevant documentation
Ensure adherence to internal controls, financial procedures, and company policies
Deal with queries from creditors and staff regarding payments
Ad hoc duties as and when assigned

Interested candidates should send their CV’s and copies of qualifications, to the Human Resources Division (indicate position applying for):moc.r1783324063aanel1783324063omgh@1783324063tnemt1783324063iurce1783324063r1783324063

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