Dis-Chem Pharmacies’ in Midrand has an opportunity available for a Payroll Team Leader to join the Head Office team. The purpose of the role is to effectively supervise and administrate set payroll functions in accordance to Dis-Chem`s business requirements and strategic operations. Maintain employee files and information on the relevant systems and maintain absolute confidentiality thereof.
Minimum Requirements…
Essential:
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Grade 12 – Matric or Senior Certificate and / or a relevant Accounting Qualification
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5+ years of payroll experience, with 2–3 years in a supervisory or managerial role.
Job Specification...
Payroll Management:
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Supervise all the payroll related activities and ensure all policies and procedures related to payroll activities are adhered to.
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Effectively manage all payroll related changes within Dis-Chem.
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Run Dis-Chem payroll as per standard operating procedures when the Payroll Manager or Payroll Support Administrator is unable to.
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Assist payroll staff with queries and errors on master data.
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Assist payroll staff with leave errors and corrections thereof.
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Ensure KRONOS overtime corrections are given to Payroll Administrators to process.
Payroll Administration:
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Adhere to Dis-Chem payroll policies and standard operating procedures when performing duties.
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Sign off all relevant documentation received from the Recruitment team or Department Managers when loading new employees onto SAP.
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Sign off banking details once loaded.
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Sign off all terminated employees captured on SAP and ensure their salaries are captured according to termination documentation.
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Ensure all job title and department changes are captured when relevant documentation is received, and necessary signatures are present.
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Sign off employee provident fund, medical aid and any other relevant documentation as administrated and captured according to Dis-Chem standard operating procedures.
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Ensure additional payroll payments, garnishees, loans etc. are made as per standard operating procedures when required.
Reporting:
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Assist with generating reports for regions and other relevant stakeholders when required.
Communication:
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Follow up with stores regarding relevant outstanding or incorrect documents that need to be processed.
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Inform management of any discrepancies regarding systems, documentation or hours worked and act accordingly.
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Assist payroll administrators with any payroll queries they might have and if necessary direct the queries to the relevant people and or management.
Problem Solving:
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Escalate unresolved problems or concerns to the Payroll Manager to facilitate the problem-solving process.
Banking:
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If the Payroll Support Administrator is not in, ensure:
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If there are payments to be processed, ensure to do daily banking, these payments could be ZEFT extract or manual payments.
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Report for all manual payments is updated as per schedule received from Payroll Support Admin.
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That cut off times are adhered to, except for emergency payments - these out of normal time payments must be the exception.
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Supporting documentation for payment to be made must be supplied before batches are approved for payment by Payroll Manager.
Team Supervision:
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Assist the Payroll team daily for them to perform their functions and duties better, more productively and efficiently.
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Be the second in command in the absence of the Group Payroll Manager.
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Ensure the department receives the necessary support to function optimally on a daily basis.
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Assist the Payroll team with any issues and concerns they might have in a professional and productive manner and refer any unresolved or complex matters to the relevant people.
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Adhere to Dis-Chem policies and procedures regarding staff performance and/ or non-performance including all other Human Resource functions and duties.
Competencies...
Essential:
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Knowledge on payroll policies and procedures.
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Makes timely, informed decisions that consider the facts, goals, constraints, and risks. Identifies, collects, and organises data for analysis and decision-making.
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Presents a clear vision about what needs to be achieved. Understands and analyse current position and resources required to execute.
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Communicates in a confident and forceful manner to achieve the required goal without being aggressive.
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Builds constructive working relationships characterised by a high level of acceptance, cooperation, and mutual respect.
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Demonstrate an underlying drive to ensure that quality is not compromised. Corrects mistakes and takes action to ensure they do not re-occur.
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Adapts to changing business needs, conditions, and work responsibilities. Able to effectively deal with change and diverse people.
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Enforces governmental laws, rules, and regulations, and initiates enforcement actions in a way that the public perceives as fair, objective, and reasonable.
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Structures and directs others’ work on projects or programs.
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Microsoft Office (Word, Excel, PowerPoint, and Outlook) SAP payroll.
Special Conditions of Employment...
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South African citizen
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MIE, clear criminal and credit
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Driver’s license and/or own reliable transport
Remuneration and Benefits...
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Marketed related salary
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Medical aid
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Provident fund
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Staff account
ONLY SUCCESSFUL APPLICANTS WILL BE CONTACTED. IF YOU HAVEN`T BEEN CONTACTED WITHIN TWO WEEKS AFTER THE CLOSING DATE CONSIDER YOUR APPLICATION AS UNSUCCESSFUL.
Dis-Chem Pharmacies is an equal opportunity employer. Dis-Chem’s approved Employment Equity Plan and targets will be considered as part of the recruitment process aligned to Dis-Chem’s Employment Equity & Transformation Strategy. Dis-Chem actively supports the recruitment of People with Disabilities.
