Main Purpose: To oversee the daily operations of the creditors’ team, ensuring timely and accurate processing of payments to vendors, adherence to company policies, and maintenance of strong internal controls. To act as a key liaison between the finance department, procurement, and external vendors, and supports month-end closing activities.
Key Performance Areas:
-
Supervise and lead the creditors team, including training, workload management, and performance evaluations.
-
Ensure accurate and timely processing of invoices, query resolution and payments.
-
Review and approve vendor reconciliations prepared by the creditors’ administrators.
-
Prepare payment proposals for review and approval by the Finance Manager.
-
Prepare month end accounts payable sub ledger reconciliations.
-
Regular review and action plan against the GRIR vendor accounts.
-
Planning and preparation of foreign payments in coordination with the Treasury Department.
-
Investigate and resolve invoice discrepancies, payment issues, and vendor queries.
-
Monitor accounts payable aging and manage payment cycles to optimize cash flow.
-
Enforce compliance with internal controls, accounting policies, and tax regulations.
-
Collaborate with procurement and operations teams to improve purchase-to-pay processes.
-
Prepare monthly AP reports and assist in financial audits and internal reviews.
-
Identify opportunities for automation and process improvement.
-
Any other job related duties as required from time to time.
Competencies/skills:
- Ability to function optimally in a high-volume environment.
-
Prior involvement in process improvement initiatives.
-
Excellent organisational skills.
-
Ability to pay attention to detail.
-
Problem-solving skills.
-
Effective communication skills.
-
Ability to work cross-functionally.
Preferred Requirements:
-
National Diploma in Accounting or related field.
-
5 + Years' relevant creditors/accounts payable experience, with at least 1 – 2 years’ in a supervisory or team lead role.
-
Strong understanding of accounts payable best practices, VAT compliance regulations and financial regulations.
-
Computer literate (MS Office and accounting software e.g. SAP).
