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Part-Time PA & Operations Administrator (Remote)

Mason
Home Based

Quick Apply

Job Details

Part-time

Full Job Description

Part-Time PA & Operations Administrator (Remote)

About Us

We are a growing consulting business supporting a diverse portfolio of clients across multiple industries. We pride ourselves on delivering high-quality operational, administrative and financial support, allowing our clients to focus on growing their businesses.

As our client base expands, we are looking for a highly organised, proactive and tech-savvy Part-Time PA & Operations Administrator to join our team on a flexible hourly basis.

About the Role

This is far more than a traditional administrative role.

You'll become an extension of our clients' businesses, providing executive support, coordinating projects, improving processes and helping keep day-to-day operations running smoothly. Every day will be different, so we're looking for someone who enjoys variety, takes ownership of their work and thrives in a fast-paced environment.

Depending on your experience, you may also assist with financial administration and bookkeeping for selected clients.

Key Responsibilities

Executive and personal assistant support
Diary, calendar and inbox management
Meeting scheduling and coordination
Drafting professional correspondence and emails
Preparing reports, presentations and meeting packs
Managing action lists and following up on outstanding tasks
Maintaining CRM systems and client databases
Organising digital filing systems and documentation
Coordinating projects and tracking deadlines
Liaising with clients and stakeholders
Identifying opportunities to improve processes and efficiencies
Assisting with onboarding new clients
Supporting ad hoc operational and administrative projects

Advantageous Experience

Experience in any of the following would be beneficial:

Xero or similar accounting software
Invoicing and accounts administration
Debtors and creditors
Basic bookkeeping
Bank reconciliations
Payroll administration

We're looking for someone who is:

Exceptionally organised with outstanding attention to detail
Proactive and able to work independently
Comfortable managing multiple priorities and clients simultaneously
A strong written and verbal communicator
Professional and confident when dealing with clients
Process-driven and always looking for ways to improve efficiency
Tech-savvy and quick to learn new software
Comfortable using AI tools such as ChatGPT or Microsoft Copilot to improve productivity
Adaptable, resourceful and able to take ownership of their work

Preferred Software Experience

Microsoft Office (Word, Excel, Outlook)
Google Workspace
CRM systems
Project management tools (Monday.com, Asana, Trello, Airtable or similar)
ChatGPT, Microsoft Copilot or other AI tools
Xero or similar accounting software (advantageous)

Working Arrangement

Remote position
Part-time, flexible hourly engagement
Hours will vary depending on client requirements and business needs
This role is initially offered on an hourly basis
There is genuine opportunity for increased hours and a permanent position as our business and client base continue to grow

To Apply

Please complete our application form using the link below:

https://airtable.com/appGHM2eLjDQQAh5s/shrclwHSLPdfp1Cpm

Applicants who best match the requirements of the role will be contacted regarding the next stage of the recruitment process.

Work Location: Remote

Quick Apply

Refine Your Search

office administrator jobs in home based

Part-Time PA & Operations Administrator (Remote)

Senior Technical Consultant

Senior Human Resource Administrator (Fixed Term - Maternity Coverage)

Tier 3 Project Engineer (Azure/Microsoft 365/Security - Remote)

Senior Integration Software Developer

SAP Security Services Architect

Network Administrator I (International)

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