To contribute to the efficiency and accuracy of the Payroll department by ensuring that employee
information is received and processed accurately and timeously for payment. Further, to contribute
to and ensure adherence to group policies and procedures.
Key Responsibilities and Deliverables:
Input Processing:
- Collect salary input documents required, and follow up on outstanding documents
- Scrutinise salary documents for abnormalities
- Compare input submitted is aligned to CRS to ensure salary documents are accounted for and
completed as per company policy
- Ensure all abnormalities and incomplete documents are logged on HR query list
- Prepare documents for processing
- Process input documents and capture onto payroll system
- Ensure input is captured accurately and on time, and take corrective action when necessary
- Ensure timeous action taken relating to finalization of queries
- Ensure adherence to all deadlines and company procedures and policies
- Ensure the ability to provide context and detail when calculating
- Ensure availability of documents captured within the applicable month if and when queried
Salary Administration:
- Provide feedback to employees and management regarding queries within 48 hours
- Report abnormalities to line manager for clarification
- Highlight departmental input and effectiveness/ errors
- Resolve salary clearing queries and provide feedback to Management
- Load payments (EFT’s) and ensure payroll runs as per deadline dates
- Ensure all stop payments and recalls are done by deadline date and are accompanied by
reversals if and when necessary
- Ensure reversals of payments are done within the applicable month to ensure corrective action
taken for recalls
- Run General Ledger and ensure it balances to Payrun total report
Payroll Reports:
- Scrutinize all exception error reports, correct immediately and provide feedback to Senior Payroll Officer
- Ensure the continuous checking and correction of reports to minimize month end queries
- Ensure all reports are approved and signed-off
- Maintain audit requirements
- Ensure that contract dates are accurate
Benefits Administration:
- Maintain effective records to ensure proof can be provided regarding submissions and payment to 3rd parties
- Manage Garnishee’s queries to be dealt with directly
- Ensure UI19 documents are generated immediately upon receipt of termination documents
- Ensure terminations are updated on Garnishee and Medical Aid tracker
1-3 years administration experience capturing data and validation and verifying remuneration related issues||Essential / Minimum|0-5 years|
Diploma/NQF level 5
Computer literacy - MS office suite
Organisational awareness
Accuracy
Attention to detail
Time management
Interpersonal skills
Numerical reasoning
