8 Assistant & operations coordinator Jobs and Work in Gauteng

We are seeking a highly organised, professional, and proactive Project coordinator /
Professional Assistant to the Operations Director to join our South African team. This role is ideal for an experienced administrative professional who thrives in a fast-paced, project-based operational environment and is able to provide high-level support to ensure the smooth running of daily activities.

The successful candidate will play a key role in supporting the Operations Director through effective diary management, meeting coordination, communication support, and general administrative assistance, while also assisting with and leading project administration and operational coordination activities across the business where required.

Key Responsibilities

In this role, you will be responsible for providing professional and confidential administrative support to the Operations Director, including:

Managing a busy diary and coordinating appointments
Scheduling meetings and preparing meeting invitations
Assisting with travel arrangements and logistics where required
Preparing correspondence, documents, reports, and presentations
Taking meeting minutes and following up on action items
Supporting communication between internal teams and external stakeholders
Assisting with and leading project administration and operational coordination tasks
Coordinating project-related administration, tracking actions, and supporting follow-through on deliverables
Maintaining organised records, files, and documentation
Providing general secretarial and business administrative support
Assisting with ad hoc tasks to support the Operations Director and broader operational team

About You

To be successful in this role, you will have:

3 to 5 years’ experience in an administrative, assistant, or project administration role within a project-based operational environment
Strong written and verbal communication skills
Excellent organisational and time-management abilities
Proven experience managing diaries and scheduling meetings
A professional, discreet, and approachable manner
Strong attention to detail and the ability to manage multiple priorities
Good judgement, initiative, and the ability to work independently
Strong proficiency in Microsoft Office and general business systems

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