13 Appointment coordinator Jobs and Work in Gauteng

Personal Assistant / Operations Coordinator
Lab Diamonds —Sandton, Gauteng 2196
- R12 000 - R17 000 a month
Quick Apply
Junior Administrator
Dis-Chem Life —Sandton, Gauteng
Senior Coordinator: Postgraduate Studies (Division of Student Administration - Faculty of Economic and Management Sciences)
University of Pretoria —Pretoria, Gauteng
- Full-time
10d
Healthcare Coordinator
Hire Overseas —Johannesburg, Gauteng
- Remote
Quick Apply
2d
Talent Acquisition Coordinator
King Price Group —Pretoria, Gauteng
2d
Stakeholder Engagement & Community Development Officer
Phoenark —Johannesburg, Gauteng
- R26 000 - R32 000 a month
- Full-time
Quick Apply
9d
Sales Coordinator
Atlantis Corporate Travel —Johannesburg, Gauteng
Business Development Manager
Sanlam —Johannesburg, Gauteng
Assistant - Team Coordinator
Fidelity Services Group —Midrand, Gauteng
2d
Managing Director (MD): Mining and Power
GIBB —Johannesburg, Gauteng
- Full-time
Coordinator II: Social Media Marketing (P8) (University Relations Division: Marketing & Brand Department) (Re-advert)
University of Johannesburg —Gauteng
2d
Module Coordinator and Lecturer
STADIO Higher Education —Johannesburg, Gauteng
3d
Lead Technical Support
Zinia —Paulshof, Gauteng
- R45 000 - R65 000 a month
Quick Apply
4d

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Personal Assistant / Operations Coordinator

Lab Diamonds
Sandton, Gauteng 2196

Quick Apply

Job Details

Permanent
R12 000 - R17 000 a month

Full Job Description

We are one of South Africa’s leading suppliers of lab-grown diamonds and bespoke jewellery, servicing over 550 jewellers nationwide. We specialise in loose diamonds, custom jewellery manufacturing, and exceptional customer service.

We are looking for a highly organised, proactive, and detail-oriented Personal Assistant / Operations Coordinator to support the daily operations of our growing business.

Key Responsibilities

Administration & Office Support

* Manage diaries, appointments, and schedules.

* Handle incoming calls, emails, and WhatsApp enquiries.

* Prepare quotations, invoices, purchase orders, and customer correspondence.

* Maintain organised filing systems and business records.

* Assist with reporting and general office administration.

Customer Service

* Follow up on customer enquiries and outstanding quotations.

* Update clients regarding manufacturing progress and delivery timelines.

* Coordinate courier collections and deliveries.

* Ensure excellent customer communication at all times.

Manufacturing Coordination

* Track jewellery orders from CAD approval through manufacturing.

* Liaise with setters, polishers, casters, suppliers, and manufacturers.

* Monitor production timelines and follow up on outstanding jobs.

* Maintain job tracking spreadsheets and manufacturing schedules.

Supplier & Procurement Support

* Communicate with local and international suppliers.

* Assist with ordering diamonds and manufacturing materials.

* Track incoming shipments and supplier deliveries.

* Follow up on outstanding supplier matters.

Executive Support

* Assist the Director with daily operational tasks.

* Manage reminders, follow-ups, and action items.

* Help prioritise urgent matters and ensure deadlines are met.

* Provide support for business development and special projects.

Requirements

* Minimum 3 years administrative or PA experience.

* Strong organisational and multitasking abilities.

* Excellent communication skills (written and verbal).

* Proficiency in Microsoft Excel, Word, Outlook, and Google Workspace.

* Strong attention to detail.

* Ability to work independently and take initiative.

* Professional appearance and demeanour.

* Experience in jewellery, luxury goods, manufacturing, or retail will be advantageous.

Preferred Attributes

* Highly trustworthy and confidential.

* Strong problem-solving skills.

* Able to work under pressure in a fast-paced environment.

* Comfortable dealing with customers, suppliers, and senior professionals.

* Naturally proactive and able to anticipate needs before being asked.

Salary

Competitive salary based on experience.

To Apply

Please submit:

* Updated CV

* Contactable references

Only shortlisted candidates will be contacted.

Job Type: Permanent

Pay: R12 000,00 - R17 000,00 per month

Work Location: In person

Quick Apply

Refine Your Search

appointment coordinator jobs in gauteng

Personal Assistant / Operations Coordinator

Junior Administrator

Senior Coordinator: Postgraduate Studies (Division of Student Administration - Faculty of Economic and Management Sciences)

Healthcare Coordinator

Talent Acquisition Coordinator

Stakeholder Engagement & Community Development Officer

Sales Coordinator

Business Development Manager

Assistant - Team Coordinator

Managing Director (MD): Mining and Power

Coordinator II: Social Media Marketing (P8) (University Relations Division: Marketing & Brand Department) (Re-advert)

Module Coordinator and Lecturer

Lead Technical Support

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