14 Office coordinator Jobs and Work in Durban Kwazulu Natal

Administrator & SHEQ Coordinator
ASI Connect —Durban, KwaZulu-Natal
- Full-time
Quick Apply
Junior Operations Coordinator
Gebodo Projects —Durban North, KwaZulu-Natal
- From R12 000 a month
- Full-time
Quick Apply
4d
Marketing Coordinator
Anchor Holdings —Durban, KwaZulu-Natal
- Full-time
Quick Apply
3d
Exports & Imports Airfreight - Operations Department
1UP CARGO —Durban, KwaZulu-Natal
- R30 000 - R42 000 a month
- Full-time
- Remote
Quick Apply
B2B Accounts Manager – Property Maintenance
LSR Services Group —Umhlanga Rocks, KwaZulu-Natal
- From R20 000 a month
- Full-time
Quick Apply
Administrative Coordinator (Occupational Health and Safety)
Race Coast KwaZulu-Natal (Pty) Ltd —Greyville, KwaZulu-Natal
- Full-time
Quick Apply
Distance Learning Administrator
Richfield Graduate Institution of Technology —Umhlanga Rocks, KwaZulu-Natal 4319
- Full-time
Quick Apply
1d
Marketing Coordinator Mr Price
Mr Price Group —Durban, KwaZulu-Natal
9d
Mortgage Case Coordinator - UK Experience
Growth Resourcing —Umhlanga, KwaZulu-Natal
- R108 000 - R144 000 a year
- Full-time
Quick Apply
Product Coordinator
ASSA ABLOY —Pinetown, KwaZulu-Natal
10d
Site Manager
SGS —Durban, KwaZulu-Natal 4052
- Full-time
Quick Apply
9d
SHERQ Co-ordinator
RCL FOODS Careers —Westville, KwaZulu-Natal
2d
BIM Manager- Data Centers
AECOM —Durban, KwaZulu-Natal
- Full-time

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Junior Operations Coordinator
Gebodo Projects —Durban North, KwaZulu-Natal
Previous experience in an operations, project coordination or site administration role (Construction or Plumbing industry experience is advantageous).
From R12 000 a month
Quick Apply
4d

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Administrator & SHEQ Coordinator

ASI Connect
Durban, KwaZulu-Natal

Quick Apply

Job Details

Permanent | Full-time

Full Job Description

Summary of Position

The Administrator & SHEQ Co-ordinator plays a dual role within the Company, combining comprehensive administrative support with Health, Safety, Environmental and Quality (SHEQ) coordination responsibilities. The incumbent will manage day-to-day administrative functions, while actively supporting the branch’s SHEQ compliance obligations in accordance with the Occupational Health and Safety Act 85 of 1993 and applicable ISO standards.

Roles and Responsibilities

Logging and Updating of Jobs

Opens projects on Acumatica correctly and with all of the necessary information.
Tracks and updates all jobs that have been logged on the System.
Compiles job cards.
Ensures time and travel is captured on the System.
Schedules jobs to the relevant Branches.
Follows up on orders not received for work completed.

Appointments Management

Manages and schedules weekly appointments for relevant staff and Technicians.
Arranges access for Technicians to go on Site.
Coordinates scheduling changes and communicates updates to relevant parties timeously.

Transactional Administration

Ensure pro-forma invoicing gets done timely and accurately and thereby clearing the applicable WIP account and that all supporting documents are correct
Assists with GRN's.
Assists with Debits and Credits.

General Admin and Clerical Support

Updates and maintains the quote directory.
Prepares letters and documents (when required).
Completes leave authorisation forms.
Accurately captures timesheets and overtime.
Relays queries to the relevant Department.
Types minutes and distributes them (when required).
Maintains an efficient Filing System. (This includes processing picking slips and ensuring test results and job documentation is uploaded to the database)
When Required, assists with:
*Health and Safety duties (issuing of PPE and filing documentation).*Typing quotes and Tenders.*Ensuring stock is always available for every project (Stock Taking)
Client Relations
Assists Clients with quotes.
Resolves account queries professionally and timeously.
Attends to all Client problems and requirements.
Liaises with Clients regarding installation dates.
Follows up with Clients regarding Jobs and Orders.
Monitors Client satisfaction after every installation.
Updates Client portals accurately and timeously (if applicable).

Branch Forecast / Sales

Actively monitors and updates the branch forecast.
Coordinates with Operations to ensure jobs are completed on time.
Assists with sales forecasts and Sales Pipelines as required.
Assists with Service Desk quotes (if applicable).
Supports with Sales Order Returns finalisation (if applicable).

SHEQ Administration

Actively communicates Company policies, procedures and regulations pertaining to employee safety.
Reviews and updates the ISO System with all the latest revisions distributed by the Quality Manager.
Ensures compliance with all applicable Health and Safety regulations and maintains records according to established guidelines.
Implements safe working procedures for all tasks.
Ensures that all incidents and accidents are properly recorded, reported and investigated.
Maintains all Safety Statistics, including accidents, injuries, man-hours, lost time and risk assessments.
Accurately compiles safety files for various sites.
Compiles non-compliance reports, keeps record of all non-conformities, introduces corrective actions and monitors progress.
Issues PPE and files all related Health and Safety documentation.
Establishes a full programme of documented Health and Safety inspections, audits and checks.
Conducts Hazard Identification and Risk Assessments on a monthly basis.

H&S Training

Actively assists in identifying Health and Safety training needs.
Liaises with external Health and Safety consultants in the provision of training programmes and Health and Safety services.
Assists with induction training.
Accurately maintains all Health and Safety training records.

Any other reasonable duties and responsibilities in line with your capabilities and at the request of your Superior

JOB REQUIREMENTS

Must have a minimum of Grade 12 or equivalent
Must have a minimum of 3 - 4 years previous experience in an Administration position
Minimum of 1 year’s experience working in Health and Safety is advantageous.
Knowledge and understanding of the OHS Act 85 of 1993 and all regulations contained therein.
Must have extensive knowledge of MS Office
Experience of Acumatica / ERP systems would be an advantage
Must have excellent verbal and written communication skills
Must have a valid driver’s licence and own vehicle

Job Types: Full-time, Permanent

Application Question(s):

What is your salary expectation for this role?

Education:

High School (matric) (Required)

Experience:

Administrative office procedures, practices and equipment: 3 years (Required)
SHEQ : 1 year (Preferred)

Location:

Durban, KwaZulu-Natal (Required)

Work Location: In person

Quick Apply

Refine Your Search

office coordinator jobs in durban kwazulu natal

Administrator & SHEQ Coordinator

Junior Operations Coordinator

Marketing Coordinator

Exports & Imports Airfreight - Operations Department

B2B Accounts Manager – Property Maintenance

Administrative Coordinator (Occupational Health and Safety)

Distance Learning Administrator

Marketing Coordinator Mr Price

Mortgage Case Coordinator - UK Experience

Product Coordinator

Site Manager

SHERQ Co-ordinator

BIM Manager- Data Centers

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