Senior Marketing Coordinator (Executive Support, Social Media & CRM Operations) – Remote
Position Type: Full-Time, Remote
Working Hours: U.S. Business Hours (PST Required)
About the Role
At Pavago, one of our clients is hiring a Senior Marketing Coordinator to support executive operations, marketing execution, content coordination, and program administration in a fast-moving entrepreneurial environment.
This is not a strategic marketing leadership role.
This is a highly execution-focused position built for someone who thrives in structured but fast-paced environments and enjoys keeping systems, content, communication, and workflows organized and moving forward.
You’ll work closely with leadership across:
-
Marketing operations
-
Social media execution
-
CRM management
-
Content coordination
-
Program administration
-
Executive support
If you’re highly organized, proactive, detail-oriented, and strong at follow-through — this role is built for you.
What You’ll OwnExecutive & Operational Coordination-
Support day-to-day executive and operational workflows
-
Manage:
-
Calendars
-
Scheduling
-
Administrative coordination
-
Communication workflows
-
Maintain organized task trackers and project management sheets
-
Ensure deadlines, follow-ups, and operational details are completed accurately
-
Identify workflow inefficiencies and proactively flag issues
Marketing Execution & Social Media Management-
Create, schedule, and publish content across:
-
LinkedIn
-
Facebook
-
Instagram
-
Community platforms
-
Manage:
-
Engagement
-
Direct messages
-
Community interaction
-
Monitor social media performance and maintain organized reporting
-
Support setup and monitoring of:
-
Advertising campaigns
-
Program promotions
-
Event campaigns
Content Creation & Digital Assets-
Edit and produce:
-
Short-form videos
-
Social media graphics
-
Marketing assets
-
Organize and format:
-
Workbooks
-
Guides
-
Scripts
-
Cheat sheets
-
Program materials
-
Ensure brand consistency across all platforms and content
Email Marketing & CRM Operations-
Build and manage workflows in:
-
GoHighLevel (GHL)
-
CRM systems
-
Email automation tools
-
Execute:
-
Outreach campaigns
-
Follow-up sequences
-
Participant communication
-
Maintain clean CRM records and organized pipeline tracking
-
Ensure no leads or participant follow-ups are missed
Program & Membership Administration-
Organize digital program materials and member resources
-
Track participant progress and communication
-
Support onboarding and administrative coordination
-
Troubleshoot minor technical issues across online platforms
Research, Lead Generation & Digital Support-
Conduct research to build:
-
Ideal Client Profiles (ICPs)
-
Prospect lists
-
Lead generation data
-
Support outbound outreach and marketing initiatives
-
Assist with:
-
Minor website updates
-
Account setup
-
Reporting and documentation
What Success Looks Like-
Social media content is consistently published on time
-
CRM records and email workflows remain clean and organized
-
No missed follow-ups across leads or participant communication
-
Program materials stay updated and professionally organized
-
Leadership can rely on accurate execution and operational follow-through
-
Community engagement and responsiveness remain high
What Makes You a Strong Fit-
Highly organized with exceptional attention to detail
-
Strong executor who follows through consistently
-
Comfortable balancing multiple workflows simultaneously
-
Proactive and self-managed in remote environments
-
Strong communicator with professional written English
-
Calm and reliable in fast-moving entrepreneurial environments
Requirements (Must-Have)Experience-
Proven experience in:
-
Executive assistance
-
Marketing coordination
-
Operations support
-
Digital marketing operations
-
Experience supporting:
-
Founders
-
Coaches
-
Entrepreneurial businesses preferred
Core Skills-
High proficiency in:
-
Google Workspace (Docs, Sheets, Drive, Calendar)
-
Experience using:
-
GoHighLevel (GHL)
-
CRM systems
-
Marketing automation platforms
-
Proficiency in:
-
Canva
-
Veed
-
OpusClips
-
Video editing tools
-
Strong understanding of:
-
LinkedIn
-
Facebook
-
Instagram
-
Community engagement workflows
-
Excellent written English communication skills
-
Strong multitasking and organizational abilities
Nice to Have-
Experience managing:
-
Online programs
-
Membership communities
-
Coaching businesses
-
Familiarity with:
-
Email marketing
-
Lead generation systems
-
Funnel workflows
-
Basic understanding of:
-
Paid ads
-
Landing pages
-
Website updates
What a Typical Day Looks Like-
Schedule and organize executive workflows
-
Publish and manage social media content
-
Respond to community messages and engagement
-
Build and manage CRM/email workflows in GoHighLevel
-
Organize program materials and digital assets
-
Support outreach campaigns and lead tracking
-
Edit short-form video and marketing content
-
Maintain clean documentation and operational systems
In short: you keep marketing operations, executive coordination, content workflows, and communication systems running smoothly and efficiently.
Key Metrics (KPIs)-
Consistent and timely content execution
-
CRM accuracy and pipeline organization
-
Email workflow reliability and follow-through
-
Community engagement responsiveness
-
Organized digital assets and documentation
-
Leadership confidence in operational execution and support
Why This Role Stands Out-
High-ownership role with direct impact on daily operations
-
Opportunity to work closely with leadership and entrepreneurial businesses
-
Strong exposure to:
-
Marketing operations
-
CRM systems
-
Content workflows
-
Community growth
-
Executive coordination
-
Growth opportunities into:
-
Marketing Operations Manager
-
Executive Operations Lead
-
Program Manager
-
Digital Operations Manager
Interview Process-
Initial Screening Call
-
Marketing & Systems-Focused Interview
-
Practical Task (Content or Workflow Exercise)
-
Final Interview
-
Internal Review & Approval
-
Offer & Onboarding
Apply Now
If you:
-
Thrive in execution-focused environments
-
Love keeping systems and workflows organized
-
Enjoy supporting fast-moving businesses behind the scenes
-
Take ownership of details, communication, and follow-through
This is a strong opportunity to grow across marketing operations, executive support, and digital coordination.
