16 Jobs and Work in Atlantis, Western Cape 7350

Administrator
Fluid Invest Group —Atlantis, Western Cape
- Full-time
Quick Apply
GRV Clerk (Goods Receiving and Verification Clerk)
Fluid Invest Group —Atlantis, Western Cape
- Full-time
- ERP systems
Quick Apply
Bookkeeper / assistant to finance manager
Wellstar Investments —Atlantis, Western Cape
- R8 000 - R9 500 a month
- Full-time
Quick Apply
Accountant
DT Projects —Atlantis, Western Cape
- R30 000 - R50 000 a month
- Full-time
- Microsoft Excel
Quick Apply
12d
Finance Administrator
Fluid Invest Group —Atlantis, Western Cape
- Full-time
Quick Apply
7d
Driver
Feedem Recruitment —Melkbosstrand, Western Cape
Trainee Manager (Springbok)
Shoprite Group —Springbok, Western Cape
Assistant Catering Manager/ Store person
Feedem Recruitment —Atlantis, Western Cape
Occupational Health Nurse Practitioner
Mobitrain Pty Ltd —Atlantis, Western Cape
- Temporary
Quick Apply
Personal Assistant & House Manager
HoK —Melkbosstrand, Western Cape 7441
- Full-time
Quick Apply
General Assistant
Feedem Recruitment —Melkbosstrand, Western Cape
Registered Social Worker
ACVV Koeberg —Melkbosstrand, Western Cape
- R19 137,68 a month
- Full-time
Quick Apply
Biosecurity Practitioner
BKB Ltd —Klipheuwel, Western Cape
4d
Personal Assistant to the CEO & Office Administrator
Tindlovu Group —Melkbosstrand, Western Cape
- R10 000 - R15 000 a month
Quick Apply
1d

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GRV Clerk (Goods Receiving and Verification Clerk)
Fluid Invest Group —Atlantis, Western Cape
Maintain accurate filing of GRVs, invoices, delivery notes, and supporting documentation. Ensure accurate and timely system capturing to maintain reliable…
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Administrator

Fluid Invest Group
Atlantis, Western Cape

Quick Apply

Job Details

Full-time

Full Job Description

Phoenix Marine Manufacturing is seeking a highly organized and detail-oriented Administrator to join our Design Department. This role is responsible for providing administrative and project coordination support to ensure the efficient management of design projects, resource allocation, reporting, and departmental operations.

Purpose of the Position

To provide comprehensive administrative and project coordination support to the Design Department. The successful candidate will be responsible for maintaining departmental records, tracking designers' hours and project activities, monitoring project timelines, coordinating communication, and ensuring accurate reporting to support the efficient delivery of design projects.

Key Responsibilities

Administrative Support

Provide day-to-day administrative support to the Design Department.
Manage departmental correspondence, filing systems, and records.
Prepare, format, and distribute reports, presentations, and project documentation.
Maintain accurate project files and ensure all records are up to date.

Project Coordination and Tracking

Track and record designers' daily and weekly hours against allocated projects.
Monitor project tasks, milestones, and deliverables to ensure deadlines are achieved.
Maintain project schedules and assist in coordinating departmental workload planning.
Follow up with designers and project stakeholders regarding outstanding tasks and project progress.
Assist in identifying potential project delays and escalate concerns where necessary.
Coordinate communication between the Design Department and internal stakeholders.

Reporting

Compile and distribute weekly departmental reports, including:
Designer hours utilization.
Project progress status.
Outstanding tasks and actions.
Timeline adherence and milestone tracking.
Resource allocation summaries.
Prepare management reports and dashboards as required.

Documentation and Data Management

Maintain project registers, document control systems, and revision records.
Ensure all design documentation complies with company procedures and quality standards.
Manage and update project tracking tools and databases.
Process administrative documentation relating to suppliers, quotations, and purchase requisitions where required.

Departmental Support

Schedule meetings, prepare agendas, and record meeting minutes.
Support continuous improvement initiatives within the department.
Assist with resource planning and administrative process improvements.

Competencies

Technical Competencies

Advanced proficiency in Microsoft Excel, Word, Outlook, and PowerPoint.
Strong reporting and data analysis skills.
Experience with project tracking, scheduling, and resource planning tools will be advantageous.
Knowledge of document control processes and project administration will be advantageous.
Experience within a design, engineering, manufacturing, or technical environment will be advantageous.

Behavioural Competencies

Excellent organizational and planning skills.
Strong attention to detail and accuracy.
Ability to manage multiple projects and priorities simultaneously.
Strong communication and interpersonal skills.
Proactive approach to problem-solving and follow-up.
Ability to work independently and meet deadlines.
High level of professionalism and confidentiality.

Qualifications and Experience

Grade 12 (Matric) or equivalent.
Minimum 3 years' experience in an administrative role.
Strong Excel reporting skills are essential.

Ability to commute/relocate:

Atlantis, Western Cape: Reliably commute or planning to relocate before starting work (Preferred)

Application Question(s):

Are you a South African citizen?
What is your expected monthly salary should you be successful?
What would your notice period be?
What is the reason you are looking for other work opportunities?
Do you have a criminal record?
If successful, reference and criminal checks will be done, do you have any concerns?
What is your availability to conduct an interview?
Have you ever been dismissed from a role - if yes please elaborate?
The role is based in Atlantis, and the working hours are 07h30 – 16h30. Are you comfortable making the commute?

Education:

High School (matric) (Preferred)

Experience:

Administrative: 3 years (Preferred)

Work Location: In person

Quick Apply

Refine Your Search

jobs in atlantis, western cape 7350

Administrator

GRV Clerk (Goods Receiving and Verification Clerk)

Bookkeeper / assistant to finance manager

Accountant

Finance Administrator

Driver

Trainee Manager (Springbok)

Assistant Catering Manager/ Store person

Occupational Health Nurse Practitioner

Personal Assistant & House Manager

General Assistant

Registered Social Worker

Biosecurity Practitioner

Personal Assistant to the CEO & Office Administrator

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