To assist the Group Legal Advisor through managing the lease administration requirements of all company leases. Responsible for the day to day preparation of real estate related matters.
Key Skills Needed:
- Well organized and pay attention to detail, have administration skills as well as the knowledge and understanding of property;
- Confidentiality;
- Sound, confident, effective professional verbal and written communication ability;
- Integrity absolutely honest and ethical;
- Team player - assume a professional role as part of the management team, providing ongoing support to the directors and management team;
- Apply problem-solving techniques;
- Dependable, reliable, responsible, and always fulfilling obligations as required by the job;
- Cooperative, being pleasant with others on the job and displaying a good-natured, cooperative attitude
- Concern for others, being sensitive to others' needs and feelings and being understanding and helpful on the job;
- Proficient in MS Office;
- Excellent Time Management.
Key Performance Areas
- Effective maintenance and management of lease filing system
- Monthly preparation of renewal schedules, master lease spreadsheet etc
- Work with major landlords where required in an effective manner that builds on relationships
- Maintain and create when necessary reports and or follow up information relating to property management.
- Work in conjunction with the Group Legal Advisor on any matters associated with property management
- Preparation of new site information pack for Store Planning and Design Department
- Adhere to policies and procedures for property management for contract administration
- Provide property management reports and related property information in a professional manner and timely basis.
- Keep HOD’s well informed on all matters relating to property management and strategic and operational initiative activities.
- Conduct monthly analysis, with Finance Department of store utility spend, to track and report on anomalies
- Diarising, invoicing & Following up on timeous payment of Tenant installation Allowances as per Offer to Lease
