Applications are invited for the above-indicated vacancy within Rapid Innovation Group. The incumbent will report to the Chief Financial Officer.
Job Purpose
To perform executive/secretarial support functions and department administration in the office CFO and Finance to enable achievement of operational effectiveness and efficiency.
Key Responsibilities:
-
Insurance administration, including claims management
-
Fixed assets tagging and recording of new assets acquired
-
Manage the process of assets handover to the relevant department
-
Manage all finance filling system monthly and ensure that all the invoices are supporting documentation are filed in the accurate month
-
Follow up to ensure scheduled meetings take place and prioritise meetings to ensure there are no double bookings
-
Ensure efficiency in Finance Department and oversee aesthetics and cleanliness
-
Co-ordinate and expedite follow-up work as may be required i.e. record and circulate tasks to the Managers and conduct follow-ups with the rest of Finance on behalf of the office of the CFO
-
Undertake specific administrative tasks within the Finance Department as may be determined by the CFO and managers within the department.
-
Manage the CFO’s diary and schedule appointments with clients, internal departments, external stakeholders
-
Ensure CFO’s availability to attend events and secure in the diary
-
Manage the day-to-day activities of the CFO’s office, make necessary arrangements and representations where CFO is not available
-
Monitor progress against the personal development plans and produce a report quarterly
-
Act as a Health and Safety Committee member
-
Advise the Managers on timely and correct submissions of documents
-
Type reports, letters and presentations in the appropriate format
-
Conduct desktop research when required on certain issues that Finance needs.
-
File documentation for ease of retrieval (both electronic and manual)
-
Coordinate travel arrangements with Finance in terms of flight bookings, accommodation, and car hire
-
Coordinate logistics for staff meetings
-
Coordinate stationery requirements for the group
Skills and Competencies
-
Grade 12 and relevant diploma or degree would be added advantage;
-
At least 5 years’ experience as an administrator;
-
Administration and intermediate to advance computer skills (MS Office);
-
Time-management and organization skills;
-
Ability to establish and maintain effective working relationship with individuals from diverse backgrounds;
-
High ethical standards;
-
Ability to confidentially interact at all levels within and outside the organisation and
-
Proactive, trustworthy and high output-driven individual.
Personal Attributes
-
Analytical ability
-
Administration and organisational skills;
-
Results-orientated, adheres to deadlines;
-
Assertive, ability to remain calm under pressure and resolve conflict;
-
Self-motivated and energetic;
-
Discreet and
-
Team player, approachable, receptive to feedback from others.
