Are you a detail-oriented professional with a passion for ensuring smooth facility operations? Stowe is seeking a dedicated Facilities Administrator to join our team and oversee administrative and operational duties across the JHB, Bloem, and KZN regions.
Job Purpose:As a Facilities Administrator, you will play a crucial role in daily facilities inspection, maintenance coordination, resource allocation, vendor administration, and compliance with health and safety regulations.
Key Responsibilities:
Resource Allocation, Provincial Coordination (40%):
- Allocate resources for optimal maintenance.
- Administer the ordering and issuing of tags for office security.
- Monthly consumable orders and counting for assigned regions.
- Participate in asset register compilation and updates.
Vendor Administration and Budget Administration (35%):
- Coordinate external maintenance vendor visits.
- Obtain quotes and compile documentation for vetting.
- Create Purchase Requisitions (PRs) and manage budget data.
- Act as a liaison with vendors, collating data for procurement processes.
Compliance and Safety Emergency Response (10%):
- Ensure personal compliance with health and safety regulations.
- Report non-adherence to relevant standards.
- Contribute to safety incident investigations and reporting.
- Monitor office maintenance, report defects, and complete inspections.
Travel and Reporting (10%):
- Administer flights, accommodation, car hire, petty cash, and credit card top-ups.
- Complete recon reports for keys, tags, water, stationery, and stock requisition.
Continuous Improvement (5%):
- Contribute ideas for efficiency improvements in facility administration.
- Assist in staging and rearranging offices for an improved work environment.
Competencies/Skills Required:
- Attention to detail.
- Customer orientation.
- Stakeholder management.
- Email etiquette.
- Prioritizing and multitasking.
- Initiative and self-motivation.
- Interpersonal relationships.
- Professionalism.
- Good written and verbal communication skills.
- Good time-administration.
- Technical skills.
Minimum Requirements:
- Certificate or relevant Facilities Administration/Management.
- 2-3 years of experience in facilities administration or a related field.
- Proven experience in facilities administration.
- Knowledge of building systems, codes, and regulations.
- Strong organizational and problem-solving skills.
- Excellent communication and interpersonal abilities.
Job Types: Full-time, Permanent
Application Deadline: 2023/12/18
Job Type: Full-time
Pay: R8 000,00 - R10 000,00 per month
Education:
Experience:
- facilities administration: 2 years (Required)
- vendor administration: 2 years (Required)
- asset register administration: 1 year (Required)
