Conveyancing Secretary - Sandton
Our client, a leading law firm based in Sandton, has a vacancy in their Conveyancing Team for a Conveyancing Secretary.
Key areas of responsibility include:
- Taking bond instructions including commercial bonds and notarial bonds which include (among other things), drawing of documents, checking of documents, attending to signing of documents, registration of final accounts and dispatching documents to clients
- Knowledge of and experience in transfers and ancillary deeds registry transactions
- Preparing files accurately and according to specifications
- Administering and organizing the bond practice
- Attending to lodgments and registrations of all bond cancellations and bonds
- Attending to all the finances related to the bond transactions
- Drafting and checking of documents
- Preparing final accounts and dispatching documents to clients
- Liaising with clients, registrar deeds office and internal deeds office clerk/ driver etc.
- Conducts deeds and company searches
- Building relationships and networking
- Running and administering own portfolio
- FICA administration, following up to ensure the FICA requirements are complete
- Ensure the filing system is kept up to date (hard copy and electronic)
Academic/ Skills/ Experience:
- Matric essential
- Legal secretary/ conveyancing qualification advantageous
- Minimum of at least 5 – 8 years conveyancing experience
- Full working knowledge of MS packages
- Experience on Investec site compulsory, Nedbank, Standard Bank and ABSA advantageous
- In-depth knowledge of conveyancing software/ systems, such as: Lexis Convey, Lotus Notes, E4 (portal based) and Windeed
- Basic knowledge of Adarant Expert (CMS) accounting system
Competencies:
- Ability to type documents confidently and with attention to detail
- Ability to work fast, accurately, efficiently, and independently
- Ability to take initiative and be proactive
- Display attention to details with all work
- Ability to work under extreme pressure for prolonged periods
- Sense of responsibility
- Maintaining confidentiality in all matters
- Good people skills and team spirit
- Excellent client management skills
Market related package on offer.
Only shortlisted candidates will be contacted.
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