INTRODUCTION
Kilgetty Statutory Services (South Africa) (Pty) Ltd is one of South Africa’s largest outsourced company secretarial practices with offices in Cape Town and Johannesburg. The Company provides outsourced company secretarial services to both private and listed entities in South Africa.
The Company is recruiting a senior Company Secretary based in Cape Town to manage the national Board consulting team.
The individual will be responsible for the management of both the Board consulting team and be responsible for the growth and management of their own client base.
Preferred Qualification
Preferred Certifications
Registration with the Chartered Governance Institute of Southern Africa
MINIMUM WORK EXPERIENCE:
At least 10 years’ experience in Board and Board Committee support and administration. Effective Minute taking and Proficiency in English
RESPONSIBILITIES:
- Manage the Board consulting team
- Maintain client Board and Committee records, including information packs, agendas, minutes etc. diligently;
- Draw up agendas for meetings, collate the necessary papers and distribute the client Board/Committee packs in a timely manner;
- Attend the client meetings, take minutes and write the minutes of meetings;
- To act as a stand-by point of contact for the client Board members in all matters relating to governance and company secretarial work;
- Provide the necessary support to the client Board including travel arrangements, setting up meetings and co-ordination of the diaries of the Board with meetings;
- Stay informed about changes in governance related legislation or guidelines;
- Research relating to best practice with respect to corporate governance practice;
- Monitor compliance with applicable legislation and governance standards including the Companies Act and King V;
- Assist in preparation of the clients Integrated Annual Report, Annual Performance Plans and their Quarterly Reports, and other statutory documentation.
WORKPLACE COMPETENCIES:
- Accuracy and attention to detail;
- Ability to work independently;
- Willing to learn;
- Ability to assimilate and handle large volumes of information;
- Ability to work under pressure and to tight deadlines;
- Excellent communication skills (verbal and written);
- Ability to write minutes of meetings;
- Excellent interpersonal skills and a professional manner;
- Sound document editing and evaluation skills and take pride in producing documents of good quality;
- The ability to be methodical and well-organised and to work with accuracy;
- An enthusiastic, strong team player;
- A self-starter with the ability to identify what needs to be done and to do it;
- Treat documents/information with confidentiality and respect;
- Comprehensive knowledge of the Companies Act, No, 71 of 2008, King V and general governance principles and their application, with an understanding of the risks and opportunities related to the role/business;
- Good knowledge of MS Word, Excel, Powerpoint and Board meeting software.
TECHNICAL SKILLS OR EXPERT KNOWLEDGE/EXPERIENCE:
- Demonstrated experience and understanding of the workings of the Board, its Committees and decision making forums;
- High level interpersonal skills, including the ability to liaise effectively with a range of stakeholders;
- High level communication skills at all levels (written and verbal) and the ability to prepare presentations and solve problems;
- Demonstrated investigative and analytical skills including the ability to use MS Word, Excel and PowerPoint;
- Demonstrated ability to work as part of a team to deliver project outcomes within specified parameters including timeframes and objectives;
- Ability to identify continuous improvement and innovation opportunities in processes to improve effectiveness and efficiency;
- Ability to work under pressure, including experience in planning, prioritising and organising work to achieve goals and deadlines;
- Knowledge of statutory requirements with respect to the Companies Act and those of the King V Report;
- Awareness of applicable government legislation, audit regulations and legal obligations.
KEY PERFORMANCE ACTIVITIES INCLUDE BUT NOT LIMITED TO:
Board and Board Committee Services
- Ensure the effective servicing of the client Board & Committee meetings, this includes organising meetings, preparing the agenda, collating papers and ensuring their timely distribution, attending meetings, preparing minutes and follow-up on action plans;
- Monitor follow up action taken after the meetings and maintain the rolling Agenda and action list;
- Organise client Board and Committee meeting calendar and annual general meetings;
- Ensure timely dissemination of information to client Board/committee members when required;
- Keep client diary updates and provide reminders of impending deadlines.
Stakeholder relations Management
- Develop a close working relationship with the client Board members including Board Members' assistants;
- Develop and maintain good relations and actions with client Executive and managers who provide reports to the Board & Board Committees;
- Company Secretarial Support;
- Management of Board Administration;
- Ensure reports are written in professional English;
- Ensure compliance with Companies Act and governance related regulations;
- Manage & Coordinate compiling and distribution of client Board documentation;
- Attend all client Board and Board Committee Meetings;
- Prepare PowerPoint presentations as and when required;
- File all documentation;
- Maintain registers of all meetings and minute books.
EMPLOYMENT STRUCTURE
Hybrid work environment with both in office and remote working opportunities.
REMUNERATION
Basic salary including participation in the Employee Short Term Incentive Scheme.
Work Location: Hybrid remote in Cape Town, Western Cape
