Role Overview
We are seeking a highly organised, proactive, and detail-oriented Junior Administrative Assistant to support Senior Management with day-to-day administrative operations, basic Procurement and processing quotes activities
This role is ideal for someone early in their career who is eager to gain exposure to executive support, Construction processes within a fast-paced professional environment.
This position offers an excellent opportunity for someone looking to grow professionally, develop new skills, and gain valuable experience across administration, buying & procurement functions while working closely with senior leadership.
The position is office based in our Sandton office
Key Responsibilities
Executive & Administrative Support
- KEY ROLES AND RESPONSIBILITIES
- 1. General Office Administration
- Manage daily office operations and administrative functions.
- Maintain an organized filing system for company and project documents.
- Receive, record, and distribute incoming correspondence.
- Prepare and issue company letters, reports, and presentations.
- Answer telephone calls and respond to emails professionally.
- Schedule meetings and maintain management calendars.
- Arrange travel, accommodation, and meeting logistics when required.
- Ensure office equipment and facilities are maintained and operational.
- Projects | Drywall & Ceiling Installation
- 2. Construction Project Administration
- Establish and maintain project files and document registers.
- Assist with tender submissions and compilation of bid documents.
- Maintain project records, drawings, specifications, and correspondence.
- Track project deadlines, submissions, and compliance requirements.
- Issue and record site instructions, RFIs, and project communications.
- Support project managers with administrative requirements.
- Monitor project documentation to ensure compliance with client requirements.
- 3. Procurement and Supplier Administration
- Obtain quotations from suppliers and subcontractors.
- Prepare purchase orders for approval.
- Track material orders and deliveries.
- Maintain supplier databases and contact information.
- Ensure supplier invoices correspond with purchase orders and delivery notes.
- Follow up on outstanding quotations and deliveries.
- Assist with supplier performance records and evaluations.
- 4. Financial Administration
- Capture supplier invoices and maintain payment records.
- Assist with preparation of monthly payment schedules.
- Monitor accounts payable and accounts receivable.
- Prepare and issue customer invoices as instructed.
- Maintain petty cash records and reconciliations.
- Assist with timesheet collection and payroll administration.
- Support accountants and auditors with requested documentation.
- 5. Human Resources Administration
- Maintain employee records and personnel files.
- Assist with recruitment administration and interview scheduling.
- Prepare employment documentation and induction packs.
- Track employee attendance and leave records.
- Assist with payroll information submission.
- Maintain training records and competency certificates.
- Ensure employee documentation is current and compliant
- 6. Health, Safety and Compliance Administration
- Maintain Health and Safety files for projects.
- Keep records of employee medical certificates and inductions.
- Track compliance documents including:
- o COIDA registration
- o Letter of Good Standing
- o CIDB registration
- o CSD registration
- o BBBEE certificates
- o Tax Compliance Status
- o Public Liability Insurance
- o Safety files and risk assessments
- Assist with preparation of client compliance submissions.
- Maintain registers of legal appointments and safety documentation.
- 7. Document Control
- Manage document numbering and revision control.
- Ensure all project documents are correctly filed and archived.
- Maintain electronic and hard copy filing systems.
- Distribute revised drawings and project information.
- Ensure confidentiality and security of company records.
- Maintain document registers and transmittals.
- 8. Client and Stakeholder Relations
- Act as the first point of contact for visitors, clients, and suppliers.
- Maintain professional communication with all stakeholders.
- Assist with client reporting and document submissions.
- Coordinate meetings and prepare meeting minutes.
- Follow up on client requests and administrative queries.Requirements
Matric Certificate
Diploma in Business Administration or any equal relevant qualification
Basic knowledge in Construction
- 1–3 years’ experience in administrative support tole including procurement
- Highly organised with strong attention to detail
- Excellent communication skills (written and verbal)
- Ability to manage multiple roles and priorities simultaneously
- Comfortable working in a fast-paced, high-performance environment
- Proactive, reliable, and solutions-oriented
Skills & Competencies
- Strong organisational and time management skills
- Excellent verbal and written communication abilities
- High attention to detail and confidentiality
- Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Ability to multitask and work in a fast-paced environment
- Professional, dependable, and eager to learn
- Strong interpersonal skills and a positive attitude
Pay: R6 000,00 - R7 000,00 per month
Application Question(s):
- Must have minimum 1-3 years in Building Construction
- Must Be Able to Start Immediately
- Previous Construction Site Admin & Procurement Experience a Must
Work Location: In person
