As an Invoicing Clerk, you will manage the end-to-end customer invoicing process, including order requests, picking slips, invoices, and proof of delivery (POD). You will ensure all invoicing is accurate, complete, and processed in line with company controls. As the custodian of key documentation, you will maintain well-organised filing systems to support efficient tracking and audit requirements. You will also act as a point of contact for customers, handling invoicing queries professionally and building strong working relationships.
WHAT THE ROLE ENTAILS
- Prepare picking slips based on received orders, ensuring full alignment with customer specifications and requirements.
- Accurately generate customer invoices from Goods Issue Notes (GINs), ensuring correctness of quantities, pricing, and VAT treatment.
- Process credit notes in accordance with GRVs and only upon receipt of the necessary approvals from Logistics or relevant departments.
- Perform reconciliations across orders, delivery documentation, and invoices to ensure completeness and accuracy of transactions.
- Monitor and follow up on outstanding Proof of Deliveries (PODs) on a monthly basis.
- Issue proforma invoices to export and COD customers within agreed timelines.
- Validate pricing against approved price lists prior to invoice processing.
- Process intercompany invoices, including payroll-related transactions, ensuring accuracy and compliance with internal policies.
- Maintain well-structured and up-to-date filing systems to support audit and compliance requirements.
- Develop and maintain strong client relationships by addressing order and invoicing queries in a professional and timely manner.
Ideal Competencies of The Candidate
- Detail orientated – You must constantly strive to have accurate with the information you collect and process.
- Exceptional interpersonal skills – You must be able to communicate and coordinate with various people across the Group.
- Task Focused and Reconciliation Mindset – You aim to complete tasks in the most comprehensive way possible with a strong reconciliation and analytical mindset.
- Deadline Driven – you plan and structure your day to ensure that you meet your deadlines for all tasks, especially around month-end close.
Preferred Experience
- A minimum of two years’ experience in a Invoicing Clerk position.
- Working knowledge of Sage Evolution will be advantageous.
- A fundamental understanding of FMCG production processes and requirements from a financial perspective.
- Familiarity with batch/lot tracking and product codes/SKU’s.
Ability to commute/relocate:
- Johannesburg, Gauteng: Reliably commute or planning to relocate before starting work (Required)
Application Question(s):
- Working knowledge of Sage Evolution will be advantageous.
- Please state your current salary (ctc) and salary expectation (ctc)?
- Please state your availability or notice period?
Experience:
- Invoicing Clerk: 2 years (Required)
- FMCG: 2 years (Preferred)
Location:
- Johannesburg, Gauteng (Preferred)
Work Location: In person
