SUMMARY OF POSITION
The Operations Manager will be responsible for managing the projects, operational staff and overseeing their daily tasks.
ROLES AND RESPONSIBILITIES
Managing Operational Staff
- Meet with Branch manager to discuss team skills and performance. Assist with performance and talent reviews as required.
- Review team performance in terms of workmanship - are installations completed according to the client and Interconnect specifications and standards.
- Discuss any employees with a poor attitude or that negatively impacts the team environment with the Business Unit Manager or Branch Manager, to determine a strategy to deal with the employee.
- Continuously upskill operational employees to ensure sound knowledge of technical skills and installation standards.
- Discipline staff when required, ensuring that Branch Managers / Business Unit Managers do not need to deal with smaller disciplinary issues.
- Implement plans to actively reduce absenteeism. Identify employees who are often late or absent and address this issue with the employee.
Scheduling and Coordination
- Schedule jobs and daily tasks for the Operational Teams to maximise productivity. Ensure that job scheduling is done in such a way that teams are utilised to play to their strenghts and work where they are most effective. Communicate scheduling with relevant stakeholders (stores, admin, teams, safety etc)
- Ensure that the coordination of scheduling with clients takes place, to ensure availability of client resources on the day that the job is scheduled to take place.
- Constantly monitor the flow of work, to identify potential problems and challenges before they occur and adjust planning and scheduling accordingly. (A poor performer in this instance will constantly have to manage in crisis mode, due to poor planning and foresight)
Management of Resources
- Schedules and manages all resources required for a project / job, ensuring procurement of materials is done timeously and effectively, to minimise wastage or unneccesary purchasing of materials.
- Be aware of stock levels (ensure minimum levels are maintained) to ensure that stock is available for installations.
- Ensure installations are completed in a timely manner, by effectively manages and controls the usage of materials and man hours. Provide teams with deadlines to complete installations and push them to ensure that those deadlines are met.
- Follow the necessary procedure to address a team that is underperforming - constantly not meeting deadlines or not reaching team targets.
- Overtime is authorised in accordance with Company Policy and Project Plans. Minimise overtime of teams by ensuring proper planning and resource management takes place.
Quality Assurance and Client Management
- Regularly inspects sites to determine quality assurance. Provide weekly site visit report and QC checklists to Business Unit Manager or Branch Manager.
- Continuosly inspect the quality of work on site:
- During an installation, to ensure that any problems are corrected as soon as possible.
- After an installation, to sign off on the Quality Assurance documents for the installation. "
- Spend the majority of time on site meeting with clients, inspecting job sites and assisting the teams as required. (Guideline: Leave office no later than 10H00 in the morning and return no earlier than 15H00, unless specific planning or meetings are taking place)
- Introduce self to clients and build relationships with clients on site to ensure client satisfaction with installations and to promote future business from the client.
Managing Projects
It is important to note that this is not a primary function for the Operations Manager, he will only assist a Team Leader or Project Leader in this area.
- Accurately draft a project plan and identify critical areas to discuss with the relevant stakeholders (Client, Project Leader, Business Unit Manager and/or Branch Manager). Assist in updating of Project Plan when required.
- Attends project meetings when required and receive regular feedback from Project/Team Leaders to update Project Plans.
- Provide guidance to Project/Team Leaders with job related issues - assist them in identifying the issue and how to resolve it. Provide resources as required, but allow the Project / Team Leader to see the job through - do not take over difficult installations and neglect other duties, unless absolutely necessary.
Administration
- Review all documentation relevant to installations received from Team / Project Leaders, before the documents are submitted to the Admin Department.
- Once sign off for a job has been received, ensure WIP is checked and finalised before the job is closed and invoiced.
- "Ensure project / job handover documentation is completed and provided to client and that any final concerns or changes are completed. Documentation includes, but is not limited to:
- Site plans and drawings
- Test results
- Certification documents"
- Ensure that company property is safeguarded by doing monthly checks on toolboxes, toolkits, hand tools, drills, testers, splice machines, ladders etc and ensuring that proper procedure is followed if property is lost or damaged.
- Takes responsibility for Company vehicles and adheres to Company Fleet policy. Monitors accurate completion and submission of vehicle inspection sheets.
Health, Safety, Quality and Environmental Responsibilities
- Report any deviations that could lead to an accident
- Participate in Safety Training to improve safety standards
- Report incidents and accidents before the end of a shift
- Adhere to the Company's Health and Safety policy and procedure
- Look after your own safety and that of other employees
- Ensure that the SHEQ Management System requirements are met towards customer, internal, ISO, regulatory / legal requirements.
- Manage and perform all internal processes, especially those that affect the quality of the Organization's products.
- Work with Customers, Colleagues and Contractors towards continual improvement of the Management system and report the need for improvement to Management.
- Keep up standards and regulations with respect to Products and Services
Any other reasonable duties and responsibilities in line with your capabilities and at the request of your Superior
JOB REQUIREMENTS
- Minimum of Grade 12 or equivalent
- Minimum of 5 years’ experience in similar position
- A degree or diploma would be an advantage
- Must have extensive working knowledge of telecommunications
- Strong managerial, leadership and conflict management skills
- Must have strong technical and product knowledge
- Must have a strong understanding of an operations profitability and what effects it
- Must have a valid driver’s licence and own vehicle
- Must be willing to travel and work overtime
- Must have a valid passport
- Must have basic knowledge of Basic Employment Condition Act, Labour Law and Occupational Health and Safety Act
- Must be proficient in MS Office
- Must have excellent verbal and written communication skills in English and Afrikaans
BEHAVIOURAL REQUIREMENTS
- Must be able to motivate and bring out the best in the employees
- Must be unbiased and objective in the management and advancement of staff
- Must be able to work independently as well as in a team
- Must be able to adapt new strategies to react to changing business trends
- Must consistently maintain a high level of integrity, honesty and reliability
- Must have exceptional attention to detail, be results and detail driven, and goal orientated
- Must have excellent organisational, planning, multitasking and administrative skills
- Must be able to prioritise jobs, perform under pressure and meet deadlines
- Must be logical, methodical and proficient
- Must be able to follow instructions
- Must be able to manage time efficiently and effectively
- Must be willing to take on new responsibilities and challenges
- Must have exceptional Customer service skills
- Must be dressed professionally at all times
- Must conduct him/herself in the appropriate manner and show respect towards the Company, Clients, Suppliers, Contractors and fellow employees
- Must have excellent interpersonal and communication skills
Job Types: Full-time, Permanent
Ability to commute/relocate:
- Cape Town, Western Cape: Reliably commute or planning to relocate before starting work (Required)
Application Question(s):
- What is your salary expectation?
- Do you have a drivers license?
Application Deadline: 2024/08/19
