Job Title: Bookkeeper
Location: Century City
Reports to: Chief Financial Officer (CFO) / Finance Manager
Job Purpose:
As the Bookkeeper for our group of pre-primary schools, you will play a crucial role in capturing data, maintaining accurate financial records and assisting in financial reports. You will be responsible for day-to-day data capturing, financial operations, including bookkeeping, financial reporting, while providing support to other bookkeepers, accountants and executives.
Key Responsibilities:
Banking & Reconciliations
- Daily allocation and reconciliation of bank transactions.
- Processing and matching receipts and payments.
- Investigating and resolving unreconciled items.
- Assisting with bank reconciliations, cash-ups and POS (purchas orders) reviews.
- Ensuring daily allocations are completed accurately to support debtor and arrears reporting.
Accounts Payable (Creditors)
- Processing supplier invoices accurately and timeously.
- Reconciling supplier statements.
- Resolving supplier queries and discrepancies.
- Ensuring all supporting documentation is maintained.
- Assisting with creditor reconciliations and age analysis reviews.
Accounts Receivable (Debtors)
- Allocating customer payments.
- Assisting with debtor reconciliations and arrears management.
- Following up on outstanding accounts and account queries.
- Supporting collection processes and account maintenance.
Revenue & Billing Administration
- Reviewing learner billing packages and fee structures for accuracy.
- Verifying enrolment information, discounts and billing arrangements.
- Reviewing draft invoices and identifying discrepancies before finalisation.
- Ensuring revenue is billed accurately and aligns with approved learner packages.
- Investigating and resolving revenue-related queries and errors.
- Assisting with month-end revenue verification.
Debit Order Administration
- Preparing and reconciling monthly debit order schedules.
- Processing new debit order mandates and amendments.
- Verifying that debit order amounts agree to approved revenue and learner packages.
- Ensuring revenue accuracy to support correct debit order deductions.
- Following up on unpaid, rejected or disputed debit orders.(schools)
- Assisting with debit order reconciliations and related parent queries.
Financial Administration
- Reviewing financial data for accuracy and completeness.
- Processing high volumes of transactions and data capture.
- Assisting with month-end procedures and reporting.
- Maintaining organised and accurate financial records.
Query Resolution & Support
- Responding to queries from parents, schools, suppliers
- Investigating discrepancies and providing timely resolutions.
- Liaising with various schools to ensure accurate information flow.
- Following up on outstanding matters until resolved.
Minimum Requirements
- Minimum 3 years' experience in an Accounts Administration, Creditors, Debtors or Bookkeeping role.
- Strong experience with:
- Accounts Payable (Creditors)
- Accounts Receivable (Debtors)
- Bank Reconciliations
- Debit Order Processing
- Revenue Verification and Billing
- Data Capturing and Transaction Processing
- Query Resolution
- High level of accuracy and attention to detail.
- Strong numerical and analytical skills.
- Ability to manage multiple priorities and meet deadlines.
- Professional communication skills, both written and verbal.
- Proficient in Microsoft Excel.
Advantageous Experience
The following will be highly beneficial:
- Experience using Xero Accounting Software.
- Experience using Monday.com.
- Advanced Microsoft Excel skills, including:
- Experience working in a multi-site environment.
- Dext
Personal Attributes
We are looking for someone who:
- Has exceptional attention to detail and a high level of accuracy.
- Is highly organised and proactive.
- Takes ownership and accountability for their work.
- Enjoys problem-solving and investigating discrepancies.
- Can work independently while contributing positively to a team.
- Maintains confidentiality and professionalism at all times.
- Is comfortable working with high transaction volumes and strict deadlines.
- Has a sunny positive disposition
What Success Looks Like
The successful candidate will consistently maintain accurate financial records, ensure reconciliations are completed on time, process creditors and debtors efficiently, verify revenue accurately, ensure debit orders are correctly deducted, resolve queries professionally, and contribute to a well-organised and effective Finance Department.
If you are passionate about accuracy, enjoy working with numbers, and have a strong background in creditors, debtors, reconciliations, we would love to hear from you.
Working Conditions:
- This position may require occasional overtime during peak financial periods, such as month-end and year-end closing.
- The role is office based.
Application Process:
Interested candidates should submit their resume and cover letter detailing their relevant experience to [email protected] .
POPIA disclaimer
POPIA (Protection of Personal Information Act) will attempt to ensure the confidentiality of all applicants for this role. All reasonable measures will be in place to protect the personal information that will be used in the recruitment, selection and reporting process. By submitting your application for this position, you are recognizing and accepting this disclaimer
Job Type: Full-time
Pay: R15 000,00 - R22 000,00 per month
Ability to commute/relocate:
- Century City, Western Cape: Reliably commute or planning to relocate before starting work (Required)
Application Question(s):
Education:
Experience:
- Google Suite: 3 years (Required)
- Xero: 3 years (Required)
- Dext: 3 years (Required)
- Microsoft Office: 3 years (Required)
- Bookkeeping: 5 years (Required)
Language:
- English (Required)
- Afrikaans (Required)
License/Certification:
Willingness to travel:
