Location: Cape Town, Western Cape (Full-Time, Office-Based)
Reports To: Compliance Officer
About MD Streets
MD Streets is a multi-disciplinary Cape Town-based firm of Chartered Accountants providing accounting, audit, compliance, company secretarial and advisory services to a diverse client base.
We pride ourselves on delivering professional, personalised service while fostering a collaborative and professional working environment that supports growth, development and exceptional client service.
Western Cape applicants only.
The Role:
We are seeking a detail-oriented and proactive Trust & Company Secretarial Administrator to join our Cape Town office.
The successful candidate will be responsible for managing the statutory, regulatory and company secretarial compliance requirements for a portfolio of trusts and related entities. This includes ensuring compliance with the Companies Act 71 of 2008, Companies and Intellectual Property Commission (CIPC) requirements, trust legislation and other applicable regulatory obligations, while supporting the firm's commitment to the highest professional and compliance standards.
This role is ideal for someone who enjoys managing multiple deadlines, maintaining accurate statutory records, and building strong client relationships within a professional services environment.
Key Responsibilities:
Manage the administration and statutory compliance requirements of a portfolio of trusts and related entities.
Manage the company secretarial and statutory compliance requirements for a portfolio of clients.
Prepare and maintain trust records, statutory registers, resolutions, amendments and supporting documentation.
Prepare and submit CIPC statutory filings, including annual returns, company amendments and other regulatory submissions where applicable.
Prepare board resolutions, written resolutions, minutes and other governance documentation.
Assist with trust registrations, amendments and changes to trust structures where required.
Maintain accurate statutory records, company secretarial files and compliance registers.
Monitor regulatory and compliance deadlines, ensuring timely submissions, renewals and follow-ups.
Assist with FICA, beneficial ownership, PAIA and POPIA compliance requirements.
Liaise with clients, trustees, professional advisers, auditors, tax practitioners and internal teams to ensure efficient service delivery.
Maintain organised, accurate and audit-ready documentation and filing systems.
Ensure compliance with the Companies Act 71 of 2008 and other applicable legislation.
Maintain compliance tracking systems and proactively identify and escalate compliance risks where necessary.
Minimum Requirements:
Qualifications:
Relevant tertiary qualification in Company Secretarial Practice, Corporate Governance, Law, Accounting, or a related field.
Experience:
Minimum 3 years' relevant company secretarial experience within a professional firm of chartered accountants, auditors, fiduciary firms or corporate service providers.
Demonstrated experience managing a portfolio of clients.
Proven experience managing end-to-end CIPC compliance processes and statutory filings.
Experience working within a professional services environment.
Technical Knowledge:
Strong working knowledge of the Companies Act 71 of 2008 and corporate compliance requirements.
Demonstrated experience using CIPC eServices and completing statutory filings.
Strong understanding of trust administration and regulatory compliance requirements.
Knowledge of company secretarial practices, corporate governance principles and statutory record keeping.
Knowledge of FICA, beneficial ownership reporting, PAIA and POPIA.
Experience maintaining statutory registers, compliance registers and company records.
Skills & Competencies:
Exceptional attention to detail and accuracy.
Excellent organisational and time-management skills.
Ability to manage multiple priorities, deadlines and a client portfolio.
Professional written and verbal communication skills.
Strong client relationship and stakeholder management skills.
Professional client service orientation.
Ability to work independently and take ownership of responsibilities.
Ability to identify and proactively resolve compliance matters.
High levels of integrity, accountability and professionalism.
Ability to work effectively under pressure while maintaining a high standard of accuracy.
Performance Expectations:
Statutory filings and regulatory submissions completed accurately and within prescribed deadlines.
Company and trust records maintained in a complete, compliant and audit-ready state.
Compliance risks identified and addressed proactively.
High standard of professional service delivered to clients and internal stakeholders.
Advantageous:
Experience using ProfSec or similar company secretarial/compliance software.
Experience within an accounting, fiduciary, legal or professional services firm.
Experience with corporate governance documentation and board administration.
