We need a Tender Administrator specifically for Security Company who manages the end-to-end administrative tender lifecycle, ensuring all bids are compliant, accurate, and submitted on time. Key duties include monitoring tender portals, gathering documentation, preparing submission documents, maintaining records, and coordinating between internal teams and clients to meet strict deadlines.
Core Tender Administrator Duties & Responsibilities:
- Tender Sourcing & Monitoring: Identifying new tender opportunities on various platforms and portals (e.g., eTender Publication Portal).
- Documentation Management: Collecting, compiling, and reviewing tender documents (such as Psira List, PSira Letter of Good Standing, CIDB, COIDA letter of Good Standing, UIF, Tax Clearance, and BEE certificates) to ensure compliance with client specifications.
- Submission Preparation: Assisting with the technical and commercial formatting of bids, creating tender folders, and finalizing submissions before deadlines.
- Administration & Filing: Organizing and maintaining up-to-date physical and electronic records of all tender correspondence and submissions.
- Communication & Liaison: Acting as the main point of contact for client queries, attending briefing meetings, and communicating with internal departments to gather information.
- Reporting: Providing progress reports and updates on tender status to management.
- Post-Submission Support: Following up on submitted tenders and assisting with contract administration when tenders are awarded. Njilo Consulting +7
Required Skills:
- Attention to Detail: Ensuring 100% accuracy in compliance.
- Time Management: Working under pressure to meet strict, immovable deadlines.
- Computer Literacy: Proficient in MS Office Suite, especially Word and Excel.
- Communication: Strong written and verbal skills for client communication.
Key Requirements:
- Typically 3–5 years of experience in tender administration, often in Security or procurement sectors.
- Must be Male
- Knowledge of procurement regulations and tender portals (e.g. eTender, Public Works, Easy tender, Eskom Bulletin, CSD, etc ).
Pay: R6 000,00 - R15 000,00 per month
Work Location: In person
