Purpose Statement
The Buyer will be responsible for the sourcing and purchasing of sales and service parts for the organization in an efficient, professional and cost-effective manner and delivered when required, in order to create and sustain a competitive advantage, thereby contributing to the maximization of company profitability. This position will also be responsible for developing sources of supply. A key function of this position is ensuring availability of critical parts, feedback to internal customers and expediting of orders.
Key performance areas (to translate into a measure of success)
· Safety, Quality and Housekeeping
· Purchasing
· Customer/Supplier Relations
· Reporting
Main Outputs and Responsibilities for This Position
AREA / TYPE
Responsibilities
Safety, Quality and Housekeeping
· Ensure the execution of all Purchasing functions to be at the highest level of quality.
· Maintains a tidy, neat and structured environment which complies with occupational health standards.
· Ensure a safe working environment by adhering to all Health & Safety policies. Identify any risks within the department & escalate to the relevant manager to avoid any incidents.
· Ensure a proper filing system of all Purchasing related documentation for auditing purposes.
· High level of customer service with industry standard turnaround times for all requests as per agreed SLA’s.
· Build and maintain highly professional relationships with suppliers and customers.
· Comply with internal business policies and procedures and ensure that this enforced and adhered to.
· Housekeeping
Purchasing
· Ensure accurate and on-time purchasing of all products and services as required by the branch, within the agreed SLA's.
· Liaise with workshop, field services, parts sales and aftersales on parts, services and products needed to support the different areas of the business.
· Sourcing and selection of suppliers for these products and services within the region of the branch.
· Distribute RFQ’s for required products and services.
· Compare quotations and place orders according to best criteria for the company.
· Loading of requisitions in accordance to company processes.
· Liaise with Group Procurement for all imported parts needed by the branch.
· Expedite orders for on time delivery. Keep overdue orders at a minimum, according to agreed KPI’s.
· Ensure effective and efficient communication on delivery dates, orders delivered and delays to all the relevant parties. Keep all tracking sheets up to date according to the ETA's and feedback required by the business.
· Negotiating prices and payment terms.
· Maintain a database of approved suppliers.
· Resolve queries relating to orders, pricing, invoicing and deliveries.
· Build and maintain strong relationships with approved suppliers.
· Adhere to established company policies, procedures, terms and conditions and legal matters that affect purchasing policies.
Customer/Supplier Relationships
· Build good quality relationships with Internal Customers as well as external suppliers.
· Ensure world class customer service.
· To ensure that the quality of service that Eazi Access Rental provides and the satisfaction of its customers, are always treated with the utmost importance.
· To promote Eazi Access Rental and do everything possible to enhance its image.
· To ensure that all duties are carried out safely and in accordance with all company and legal requirements.
· To work in harmony with other employees in the Company
· To ensure that confidentiality in all Eazi Access Rental matters is maintained.
· To produce other information as required and to carry out other duties either directly or indirectly as requested by your manager from time to time.
· Compliance to standard operation guidelines of Eazi Access Rental.
Reporting
· Ensure constant feedback to the Operations Manager.
Qualifications
Minimum
· Grade 12/N3
· Studying towards a Procurement, Planning or Supply Chain Qualification
Experience
· Purchasing - Procurement and supply chain related experience
Knowledge
· AX Basic Training
· Customer Satisfaction and Customer Services
· AX Stock Management & Accounts Payable(User)
Skills
· Purchasing skills
· Interpersonal Skills
· Computer Literacy
· Communication Skills
Behavioral Competencies
· Integrity
· Creativity
· Logical and Analytical
· Interpersonal skills
· Resilience
· Persuasiveness
· Energy and Drive
· Quality Orientation
Job Type: Temporary
Application Deadline: 2024/08/16
