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Maintain and organize project documentation and records.
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Prepare meeting minutes, project reports, and action logs.
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Track project deliverables, timelines, and dependencies.
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Coordinate project meetings and follow up on action items.
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Support the preparation of technical proposals and tender documentation.
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Ensure compliance with company procedures and documentation standards.
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Support technical teams with documentation, reporting, and presentations.
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Compile technical reports and system documentation.
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Coordinate submission and review of technical deliverables.
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Maintain project registers, logs, and databases.
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Liaise with engineers and technical specialists to monitor project progress.
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Maintain project schedules, trackers, and dashboards.
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Monitor project milestones and deadlines.
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Follow up on outstanding technical tasks.
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Assist with resource planning and coordination.
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Produce regular project status and progress reports.
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Track project budgets, costs, and resource utilization.
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Support invoice preparation and processing.
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Monitor project expenditure against budgets.
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Maintain financial records and reporting.
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Coordinate billing and payment activities with finance teams.
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Manage document control and version control processes.
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Ensure documents are reviewed, approved, and properly stored.
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Control document distribution and transmittals.
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Ensure compliance with quality standards and project requirements.
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Coordinate communication between project managers, technical teams, clients, vendors, and service providers.
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Track requests, issues, and technical queries.
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Support communication across multiple project workstreams.
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Identify opportunities to improve project processes.
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Develop templates, tools, and best practices.
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Support implementation of digital tools, reporting systems, and automation initiatives.
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Diploma or Degree in:
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Information Technology
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Engineering
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Project Management
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Business Administration
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Or a related field
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Project Management certification (CAPM, PRINCE2, or PMP) is advantageous.
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25 years' experience in project administration or project coordination.
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Experience in technical environments such as:
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Engineering
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Information Technology
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Software
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Telecommunications
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Construction
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Experience supporting technical or systems-based projects is preferred.
The successful candidate should have knowledge of:
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Project management principles, methodologies, and project lifecycles.
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Technical project environments (IT, engineering, or digital delivery).
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Budgeting, cost tracking, and financial reporting within projects.
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Project scheduling, resource planning, and progress monitoring.
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Procurement, contract administration, and vendor coordination.
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Data management, reporting systems, and project performance metrics.
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Document control and quality management processes.
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Advanced Microsoft Excel.
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Proficiency in Microsoft Word, PowerPoint, and SharePoint.
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Experience with project management tools such as:
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MS Project
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Jira
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Monday.com
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Asana
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Experience with document management systems.
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Ability to prepare technical reports and project documentation.
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Strong project coordination and organizational skills.
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Excellent communication and stakeholder management.
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Attention to detail and accuracy.
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Analytical and problem-solving skills.
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Ability to manage multiple priorities and meet deadlines.
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Strong administrative and reporting capabilities.
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Ability to work effectively in multidisciplinary teams.
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Proactive and self-motivated.
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Able to work under pressure.
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Strong coordination and relationship management skills.
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Interest in technical projects and systems.
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Continuous learning mindset with a focus on process improvement.
