HR & Industrial Relations Administrator

Bluespec Holdings -
Sandton, Gauteng

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Job Details

Full-time

Full Job Description

Industry: Automotive
Location: HR Head Office in Sandton

BUSINESS OVERVIEW AND BRIEF HISTORY
www.bluespec.co.za

KEY PURPOSE OF THIS POSITION

We are seeking a results-driven HR Administrator with a focus on Industrial Relations (IR) Administration, to be a trusted support to our business units. The successful applicant will be proactive, detail-oriented, and discreet to provide essential administrative support across the full spectrum of HR functions, with a particular emphasis on Industrial Relations (IR) administration.

Role Overview:

The candidate will be working with HR Management regarding HR and IR queries, ensuring smooth daily operations and legal compliance.

This role requires hands-on delivery, acting as an administrative consultant, within various business units (over 40 client companies and 4000 employees).

Staff Size: +4000 | +40 Entities
Start Date: January 2026
Working hours: Mon-Fri. Work from the office (no hybrid), flexible working hours e.g., 7am – 4pm or 9am – 6pm as long as 9 hours per day is achieved. Fridays till 4pm.
Contract Type: Permanent
Reporting to: Middle level management
Reportees: None

Key Responsibilities (not limited)

Industrial Relations (IR) Support

Assist in managing employee relations matters, including documenting incidents, preparing disciplinary records, and providing administrative support during grievance and disciplinary hearings.
Maintain accurate records related to grievances, performance reviews, and disciplinary actions.
Ensure all staff are aware of IR/ER protocols.
Stay updated on HR laws, regulations, and best practices, particularly South African labour laws (e.g., BCEA, LRA, WCA, UIF, POPI Act), to ensure compliance in all documentation and processes.
Generate reports and presentations on IR metrics as required by management.

General HR Administration:

Organise, maintain, and update physical and digital personnel records in our HR Information Systems (Salesforce/Sage 300) with high accuracy and confidentiality.
Prepare HR documents such as employment contracts, new hire guides, policy updates, and termination letters.
Assist with the end-to-end recruitment and onboarding process as per HR Management requirements.
Provide contracts or necessary information is related to the payroll department to ensure accurate and timely payroll processing.
Respond to employee inquiries about HR-related issues or policies.
Generate reports and presentations on HR metrics as required by management.

Key Requirements:

Proven work experience (4+ years preferred) as an HR Administrator or in a similar administrative role with an IR focus.
Thorough knowledge of South African labour legislation and compliance requirements is essential.
Travel to other client companies may be required from time to time. Company pool vehicle is available, driver’s license required.
Experience with HR software (Salesforce will be an advantage) and proficiency in MS Office applications, particularly Excel, Word, and PowerPoint.
Excellent organisational and time management skills, with the ability to prioritise and juggle multiple tasks effectively.
Strong communication skills, both written and verbal, with excellent interpersonal and conflict resolution abilities.
High level of discretion and the ability to handle confidential and sensitive information with integrity.
A relevant Bachelor's degree or Diploma in Human Resources, Business Administration, or a related field is preferred.

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