Afrirent Holdings is looking for a Bookkeeper to record, classify and accurately organise all financial transactions made in the course of Afrirent’s business operations, in compliance with accounting principles. This includes creating and posting financial transactions to accounting journals / software; generating and compiling reports and reconciling all general ledger accounts. The Bookkeeper is also responsible for maintaining an accurate and updated fixed asset register across the Afrirent Group of Companies, maintaining a filing system which ensures efficient retrieval of information and providing support to the Group Accountant and Group Finance Manager .
Duties and Responsibilities
Bookkeeping and Reconciliations
- Processes and balances the:
- Cashbooks
- Bank accounts
- Petty cash
- Credit card accounts
- Captures and allocates all transactions accurately
- Identifies and requests outstanding supporting documentation from the relevant and / or responsible employee
- Processes postings to the general ledger to assist with the general ledger reconciliation
- Prepares and submits monthly reconciliations to be reviewed and signed off for:
- All accounts
- Cashbooks
- Petty cash
- Credit cards
- Fleet vehicles and expenses
- Receives, consolidates and distributes bank statements
- Reconciles cash and credit card transactions linked to the petty cash
- Conducts spot-checks on petty cash balances
- Prepares and processes month-end journals
- Assists with the reconciliation of monthly management accounts and making amendments where required
- Liaises with the insurance service providers on fleet insurance claims to ensure that claims are resolved efficiently
- Reviews monthly supplier reconciliations, identifies trends in supplier payments and makes recommendations to the Group Accountant
Financial Transactions
- Loads supplier and customer banking details onto the banking system
- Receives, checks, verifies and processes supplier invoices and requests for payments (RFP’s)
- Captures supplier invoices on the banking system
- Checks and verifies all purchase invoices and expense claims
- Conducts matching of open items on payments made
- Reviews supplier age analysis for reporting purposes
Fixed Assets Management
- Maintains an accurate and updated fixed asset register by:
- Adding and disposing of all assets on the journal
- Adding new assets and removing sold / stolen / damaged assets
- Processing monthly depreciation / amortisation
- Reconciling the fixed assets register with the accounting system
- Capturing monthly depreciation journals
- Capitalises new assets on the accounting system
- Runs monthly depreciation calculations to depreciate each asset so that the depreciation amount can be expensed on the general ledger
- Captures all write-offs of assets as required
- Assists the Auditors in the planning and execution of the fixed assets audit
- Provides the Auditors with all required and requested information
- Compiles asset movement summary reports for review and approval
Administration and Reporting
- Maintains and updates electronic folders for suppliers; and attaches and files all relevant documents and information for easy retrieval
- Assists the Group Accountant with the preparation of documents for:
- Broad-Based Black Economic Empowerment (B-BBEE) reporting requirements
- Internal audits
- Statutory reporting requirements
- External audit requirements
- Develops, maintains and monitors implementation of internal control systems by working closely with the Accounts Payable and Accounts Receivable Clerks, ensuring that all procedures and processes are followed accurately and on time
- Reviews and recommends improvements and enhancements in the bookkeeping systems and procedures
- Reports irregular transactions which impact Afrirent for further investigation and corrective action
Requirements
Education (Formal Qualification Required)
Minimum
- National Diploma (NQF level 6) in Financial Accounting / Cost Accounting
- Certified Bookkeeper
- Pastel Partner Certification
- Intermediate Excel Certification
Experience (Minimum Experience Required - type and number of years)
Minimum
- 3 years’ experience as a Bookkeeper in an accounting environment in the private sector
- Knowledge / experience in value-added-tax (VAT), asset finance and liability management
Ideal
- Fleet Management experience / knowledge will be advantageous
Job Types: Full-time, Permanent
Pay: R20 000,00 - R25 000,00 per month
Ability to commute/relocate:
- Centurion, Gauteng: Reliably commute or planning to relocate before starting work (Preferred)
Education:
Experience:
- Bookkeeping: 3 years (Required)
