The Focus Group Pretoria, South Africa 25 November 2025 Junior / Mid 0 - 0 Full Time Market Related 2 years - 3 years Skills Property Management Lease Administration Billing Reconciliation Credit Control Financial Administration Customer Service Microsoft Office Industries Property Real Estate Asset Management Job Description
Residential Property Administrator
Division: Property Management
Location: Pretoria
Reporting to: Property Manager
Purpose of the Role
Ensure buildings’ occupancy rate is achieved.
Capture new lease details accurately and process amendments.
Manage student accommodation rentals and queries, including fines, arrears, and payments.
Key Responsibilities
Property Administration
Monitor applications on the website and support channels.
Verify student lists from universities and manage defunded students.
Leasing
Vet documents, perform credit checks, and ensure lease accuracy.
Update student details on relevant systems.
Report on occupancy levels and vacancies.
Billing & Statements
Generate monthly lease billings and statements.
Process debit runs and post batches in PIMS and Great Plains.
Monitor payment allocations and create reconciliations when needed.
Arrear Management
Ensure rental payments are made on time.
Issue letters of demand and manage AOD repayments.
Facilitate handovers for defaulting students.
General Administration
Compile monthly management reports.
Manage account closures and deposit refunds.
Skills & Competencies
Strong reconciliation and numeracy skills.
Proficiency in relevant software packages.
Excellent attention to detail and communication skills.
Ability to influence, guide, and relate to student needs.
Deadline-driven with strong time management.
Innovative and process oriented.
Qualifications & Experience
Education: Matric and a National Diploma.
Experience: Minimum 2–3 years in Property Management.
Experience in Student Accommodation is advantageous.
