Financial Administrator – Curve Gear (Maitland, Cape Twon)
We are seeking a highly organized and detail-oriented individual to join our team as a Financial Administrator. The ideal candidate will have a strong background in finance and accounting, with the ability to manage and maintain the financial records of our organization.
Key Competencies & requirements:
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Grade 12 or equivalent
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Accounting and Mathematics up to Grade 12
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Financial Management / Accounting qualification (FET-level)
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5 yrs relevant experience in finance admin, creditors/debtors/creditors control and relationship management and supervision
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Previous experience as debtors/creditors
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debtors/creditors/creditors administration
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debtors/creditors/creditors reporting
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Office administration
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MS Excel (Intermediate)
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MS Word (Basic)
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Accounting packages
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Syspro
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English
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Afrikaans
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Good interpersonal skills
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Team working
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Detail orientated
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Resilience
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Deadline driven
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Structured working
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Assertive
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Problem solving
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Self starter
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Drivers licence with own vehicle
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Must be able to work overtime when required
Key Functions of Role, BUT NOT LIMITED TO:
Account Administration:
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Maintain master data, ensure systems update correctly etc.
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Ensure debtors/creditors’ accounts’ data is up-to-date, correct and update correctly
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Ensure all form and notice writing templates are up-to-date and relevant
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Improve departmental processes and procedures to ensure effectiveness and efficiencies
Customer Invoicing:
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Administer billing process, incl monthly admin fees etc.
Customer Receipts:
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Administer outstanding debt follow-up process incl management and submission of debit orders
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Drive and follow-up bank account verification process
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Administer acknowledgement of debt process
Communications:
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Handle escalated debtors/creditors’ queries
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Liaising with internal departments
Debtors/creditors reporting:
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Compile debtor reports as and when required incl invoicing totals
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Report on debtors/creditors for weekly management meetings
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Provide relevant data from the system
Financial administration:
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Compile monthly recons
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Maintain contract register
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liaising with banking, suppliers and other stakeholders re finance queries
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Assist with continuous improvement of financial processes
Transactional activities for debtors/creditors:
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Processing invoices, RTS and payments
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Monthly creditors reconciliations
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Obtaining approval for orders and invoice payments, requesting of correct financial documents
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Daily filing of journals, requisitions and invoices, payments etc.
Weekly reporting:
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Processing and printing of purchase orders
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Managing of queries about debtors/creditors accounts
Perform day to day management of all payment cycle activities and provide efficient client service:
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review and verify invoices and pmt requests
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sort, code and match invoices/RTS
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set invoices up for payment
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enter and upload invoices into system
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prepare and process electronic transfers and payments
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prepare and perform payment runs
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post transactions to journals, ledgers and other records
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reconcile accounts payable transactions
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monitor accounts to ensure payments are up to date
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research and resolve invoice discrepancies and issues
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maintain vendor files, including internet banking
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correspond with vendors and respond to inquiries
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produce monthly reports
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assist with month end closing incl preparation of accruals and journals
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provide supporting documentation for audits
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Liaise with internal and external clients incl engage with banks/ customers for unallocated deposits
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Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices
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Continuously improve payment processes
Ad Hoc:
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Maintain asset register
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Manage stationery
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Other accounting tasks as needed
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Operational and administrative tasks as needed
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Stand-in duties for colleagues
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Review and arrange for bank payment releases
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Oversee and administer petty cash process
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Assist colleagues with overflow work
