We are seeking a highly trusted and proactive Executive Personal Assistant (PA) & Operations Coordinator to support the founder and oversee the South Africa operations.
This is not a traditional administrative role — it is a high-trust executive coordination position responsible for managing communication flow, operations visibility, scheduling, opportunity filtering, and representation in meetings.
The successful candidate will act as the founder’s right hand in South Africa.
Core Purpose
This role exists to:
- Manage and protect the founder’s time
- Oversee operations across all South African departments
- Filter and organise business opportunities
- Coordinate communication between teams
- Represent the founder in selected meetings and engagements
- Provide executive-level insights and feedback
Key Responsibilities
1. Executive Assistance & Calendar Management
- Manage daily schedule, meetings, and appointments
- Book and coordinate business meetings, interviews, and calls
- Organise speaking engagements and external engagements
- Ensure preparation for all meetings and commitments
2. Operations Oversight (South Africa Only)
Monitor progress across all SA departments:
- Business Development
- Marketing & Social Media
- Graphic Design
- Web Development
- Book Editing
- Book Sales & Distribution
Provide weekly executive summaries on:
- progress
- delays
- risks
- performance updates
3. Opportunity Filtering & Intelligence
- Identify and assess potential:
- clients
- partnerships
- speaking engagements
- media opportunities
- Filter opportunities before presenting them to leadership
- Recommend high-value engagements
4. Meeting Attendance & Representation
- Attend selected meetings on behalf of the founder
- Represent the founder professionally where required
- Take detailed notes and provide structured feedback
- Ensure alignment with founder’s direction and intent
5. Media & External Coordination
- Manage inbound media requests (interviews, podcasts, press)
- Coordinate speaking engagements and public appearances
- Prepare briefing notes for all external engagements
- Support brand visibility opportunities
6. Strategic Feedback & Reporting
- Provide structured insights across departments
- Identify gaps, inefficiencies, and opportunities
- Support decision-making with operational intelligence
Ideal Candidate Profile
We are looking for someone who is:
- Highly organised, proactive, and disciplined
- Strong communicator with executive presence
- Able to think across multiple business functions
- Trustworthy, confidential, and reliable
- Comfortable working in a fast-paced remote environment
- Strong in coordination and decision support
Experience in Executive Assistance, Operations Management, or Business Coordination is highly preferred.
Key Requirements
- Proven experience as PA, EA, or Operations Coordinator
- Strong organisational and multitasking ability
- High level of trust and confidentiality
- Ability to manage multiple priorities and departments
- Own laptop and reliable internet connection
- Strong communication skills (written and verbal)
- Ability to work remotely full-time
Work Structure
- Full-time remote role
- South Africa operations only
- Daily availability required
- Weekly executive reporting and check-ins
- Immediate start required
Compensation
- Monthly salary: R20,000 (fixed)
- Performance and trust-based role review after 90 days
Important Note
This is a high-trust executive coordination role. The successful candidate will be responsible for managing access to leadership, coordinating operations, and ensuring smooth execution across all South African business functions.
They will NOT make final business decisions but will play a critical role in:
- filtering opportunities
- managing communication flow
- coordinating teams
- supporting executive-level operations
Pay: From R20 000,00 per month
Work Location: Remote
